Position Overview
A well-established law firm is seeking a highly organized and detail-oriented Legal Secretary to provide administrative and legal support to one Attorney and one Paralegal. The ideal candidate will possess strong communication skills, the ability to manage multiple priorities, and experience working in a fast-paced legal environment.
Key Responsibilities
- Provide administrative support to assigned Attorney and Paralegal
- Communicate with clients and assist with scheduling appointments and meetings
- Coordinate Notary Public services for client signings
- Draft, transcribe, and proofread correspondence and legal documents
- Schedule hearings, depositions, mediations, and other court-related matters
- Enter attorney billable time on a daily basis
- Assist with discovery preparation, case management, and trial preparation
- Support legal research and maintain court docketing deadlines
- Monitor and maintain attorney calendars
- Assist with monthly billing processes
- Maintain client and referral contact information
- Complete special projects and additional assignments as needed
Qualifications
- Business Administration degree preferred
- Prior experience in Litigation and/or Real Estate law preferred
- Proficiency with Microsoft Office Suite, Outlook, Adobe Acrobat, Aderant, and/or Time Expert
- Knowledge of Florida courts, judicial procedures, e-portal systems, and CSC e-recording platform
- Strong ability to learn and adapt to internal software systems
- Excellent verbal and written communication skills
- Exceptional organizational skills and attention to detail
- Ability to prioritize, multitask, and manage deadlines effectively
- Ability to work independently, take initiative, and perform under pressure
- Must maintain strict confidentiality and professionalism
- Flexibility to work overtime when required
Compensation & Benefits
- Competitive salary based on experience
- Overtime eligibility
- Comprehensive benefits package
- 25 days Paid Time Off annually
- Stable full-time schedule
Pay: $70,000.00 - $85,000.00 per year
Work Location: In person
