Job Title: Administrative Assistant
Client: Heavy Machine Manufacturing Company
Location: Moline, IL 61265
Duration: 3 Months
Shift: 1st Shift (Monday – Friday | 7:00 AM – 4:30 PM)
Job Description:
- Provide high-level administrative support for senior managers and department leadership in a fast-paced corporate environment
- Manage highly confidential information, reports, records, and correspondence
- Coordinate office workflow, schedules, travel arrangements, meetings, and appointment calendars
- Act as a central point of communication between departments, managers, and external contacts
- Prepare reports, presentations, letters, memoranda, and other business documentation
- Research, resolve, and respond to internal and external inquiries professionally and efficiently
- Maintain databases, systems, files, and sensitive departmental records with accuracy
- Organize and monitor project documentation, pending actions, and workflow processes
- Support special projects, reporting activities, and administrative operations as assigned
- Communicate manager instructions and coordinate follow-up actions across teams and departments
Key Responsibilities:
- Schedule meetings and coordinate travel arrangements for department leadership
- Maintain calendars, meeting logistics, and office coordination activities
- Gather, summarize, and maintain confidential data for reports and projects
- Prepare and distribute business documents and communications
- Monitor office workflows and ensure timely completion of administrative tasks
- Update and maintain databases, systems, and records accurately
- Handle incoming calls, visitors, and communications professionally
- Support project coordination and administrative reporting requirements
- Escalate complex issues appropriately when necessary
Required Skills:
- Strong administrative and organizational skills
- Excellent verbal and written communication abilities
- Ability to handle confidential and sensitive information professionally
- Strong multitasking and time management skills
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- Experience managing calendars, travel arrangements, and meeting coordination
- Strong attention to detail and problem-solving skills
- Ability to work independently in a fast-paced environment
Preferred Qualifications:
- Experience supporting senior leadership or executive-level managers
- Experience handling confidential corporate documentation
- Exposure to multinational or cross-functional work environments
- Basic experience with web publishing or internal systems management is a plus
- Multi-lingual communication skills are a plus
Education:
- Associate’s or Bachelor’s degree preferred
- Equivalent administrative support experience will also be considered
IND_NIT
Job Type: Contract
Pay: $23.00 - $25.00 per hour
Education:
Experience:
- Microsoft Office: 1 year (Preferred)
- Customer service or event/visitor services: 1 year (Preferred)
- Administrative tasks: 2 years (Preferred)
Work Location: In person
