Fiscal Transaction Processing & Computer Hardware Support
- Prepares and submits bulk request requisitions for desktop, laptop, and peripheral hardware in compliance with UF Purchasing guidelines.
- Assists in tracking purchase orders and ensuring timely processing.
- Reviews and processes invoices for payment through accounts payable.
- Prepares journal entries and ensures accurate entry into myUFL.
- Maintains documentation, verifies accuracy of financial data, and resolves discrepancies.
Order Tracking, Customer Support & CTS Coordination
- Tracks computer hardware orders from requisition through delivery (utilizes CTS ticketing system)
- Communicates regularly with CTS regarding order placement, fulfillment status, and issue resolution
- Follows up on delays, missing documentation, or outstanding approvals.
- Ensures strong customer service and timely communication.
BACKUP AUXILIARY BUSINESS OPERATIONS
- Backup support for auxiliary billing processes, receivables tracking, and documentation.
- Maintain auxiliary transaction records and support audit compliance.
- Collaborate with internal customers on auxiliary processing needs.
- Ensure accurate billing data, documentation, and adherence to UF compliance standards.
BACKUP HUMAN RESOURCE & ADMINISTRATION
- Backup HR Support-
- Provide backup for time approvals, paylist reviews, hiring,
position updates, terminations, and reporting.
- Provide assistance to leadership with event management and various other administrative tasks.
TIER 1 ACCOUNT RECONCILIATIONS
- Perform monthly Tier 1 reconciliations for state, cash-based, and auxiliary funds.
- Research discrepancies and coordinate corrections.
- Maintain reconciliation documentation for audit readiness.
- Ensure compliance with UF fiscal controls and policy requirements.
