Operations & Accounts Coordinator
Open Doors Cleaning | Caldwell, Idaho
Part-Time to Full-Time
About Us
Open Doors Cleaning is a growing post-construction and residential cleaning company serving builders and clients throughout the Treasure Valley. We specialize in post-construction cleaning, builder partnerships, and high-quality service with a strong commitment to professionalism and communication.
We are seeking a highly organized and detail-oriented Operations & Accounts Coordinator to help support the day-to-day administrative functions of our business.
Position Summary
This position is responsible for managing invoicing, accounts receivable, customer communication, estimating support, and administrative operations. The ideal candidate is proactive, organized, and comfortable communicating with builders, project managers, and clients.
This role directly impacts company cash flow, project organization, and customer relationships.
ResponsibilitiesInvoicing & Accounts Receivable
- Prepare and issue invoices accurately and promptly.
- Track outstanding balances and unpaid invoices.
- Follow up with clients regarding overdue payments.
- Maintain payment records and account reconciliations.
- Provide weekly accounts receivable reports.
- Coordinate with builder accounting departments.
Estimating & Project Support
- Prepare cleaning estimates and proposals.
- Calculate square footage and pricing.
- Assist with bid preparation for new projects.
- Maintain pricing sheets and estimate templates.
- Organize project documentation and scopes of work.
Administrative & Operations Support
- Maintain job schedules and project tracking systems.
- Update company software, spreadsheets, and records.
- Organize Google Drive files and project documents.
- Communicate with superintendents, builders, and clients.
- Track completed work and ensure timely billing.
- Assist with improving systems and workflows.
Qualifications
- Previous administrative, bookkeeping, or office experience preferred.
- Experience with QuickBooks, Jobber, Google Sheets, or similar software is a plus.
- Strong organizational and communication skills.
- Ability to manage multiple projects and deadlines.
- Detail-oriented and dependable.
- Construction, subcontractor, or service industry experience is preferred.
Schedule
- Part-time or full-time depending on experience.
- Flexible schedule available.
- Hybrid or remote work may be considered.
Compensation
- Hourly pay based on experience.
- Performance bonuses may be available based on collections, organization, and company growth.
Ideal Candidate
You are:
- Highly organized.
- Comfortable communicating with clients and builders.
- Proactive and self-motivated.
- Able to solve problems independently.
- Interested in helping build and improve company systems.
To apply, please submit your resume along with a brief description of your experience in administrative support, bookkeeping, estimating, or construction-related work.
Pay: From $18.00 per hour
Benefits:
Work Location: Remote
