Administrative Assistant (32 hours/week)
Upper Valley Services (UVS) – Vermont
Upper Valley Services (UVS) is a designated nonprofit agency serving individuals with developmental disabilities and adults eligible for Adult Family Care. Our mission-driven team is dedicated to supporting independence, inclusion, and quality of life within our community.
We are proud to be a recipient of the Best Places to Work in Vermont award, reflecting our commitment to a supportive, engaging, and positive workplace.
We are currently seeking a detail-oriented and welcoming Administrative Assistant to join our team for 32 hours per week. This role is ideal for someone who enjoys staying organized, supporting others, and serving as the first point of contact in a collaborative office environment.
Key Responsibilities
- Serve as the first point of contact by greeting and assisting visitors and staff
- Manage visitor sign-in and front desk operations
- Answer and route incoming phone calls professionally
- Maintain and update policy binders on a quarterly basis
- Create and maintain accurate contact lists for shared living providers, guardians, and families
- Assist with general office needs and provide administrative support to staff
- Help troubleshoot and maintain office equipment
- Track, inventory, and order office supplies as needed
- Process incoming and outgoing mail daily
- Organize and maintain filing and file storage systems
- Support technology setup for meetings, trainings, and presentations
Qualifications
Education & Experience:
- High school diploma or equivalent required
- At least one year of administrative experience preferred
Knowledge, Skills, and Abilities:
- Strong verbal and written communication skills
- Proficiency with computers, including Microsoft Office and electronic systems (EHR experience a plus)
- Ability and willingness to learn new technologies and software
- Excellent organizational and multitasking abilities
- Demonstrated ability to maintain confidentiality
- Commitment to fostering a positive, respectful, and inclusive work environment
Benefits
UVS offers a competitive benefits package, including:
- Medical insurance (CBA Blue)
- Delta Dental and vision insurance
- Health savings account
- Life insurance
- Short-term and long-term disability insurance
- Paid time off
- 403(b) retirement plan
- Tuition reimbursement
- Wellness incentives and reimbursements
- Professional growth and development opportunities
Additional Information
Disclaimer:
This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties, or skills required. UVS reserves the right to modify job duties at any time. Employment is at-will.
Equal Opportunity Employer Statement:
Upper Valley Services is an Equal Opportunity Employer. All employment decisions are made in compliance with applicable federal and state laws, without regard to legally protected characteristics. Reasonable accommodations are available for qualified individuals with disabilities upon request.
Pay: $20.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
