Job Summary
We are seeking a dynamic and organized Office Support Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring smooth daily operations within a busy office environment. Your proactive attitude and excellent organizational skills will help maintain efficient office management, support administrative functions, and enhance overall customer support. This paid position offers an exciting opportunity to develop your clerical and administrative expertise while contributing to a positive workplace atmosphere.
Duties
- Greet visitors professionally at the front desk, providing exceptional customer service and directing them appropriately
- Manage multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette
- Handle data entry tasks with accuracy using computer skills, including Microsoft Office and Google Workspace applications
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Assist with bookkeeping tasks utilizing QuickBooks or similar accounting software to support office financial processes
- Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and clients
- Support office management activities such as ordering supplies, organizing files, proofreading documents, and supporting administrative projects
Experience
- Prior office or clerical experience demonstrating strong organizational skills and attention to detail
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with multi-line phone systems and phone etiquette in a professional setting
- Knowledge of QuickBooks or other bookkeeping software is highly desirable
- Bilingual abilities are a plus to assist diverse client needs effectively
- Strong typing skills with high accuracy for data entry and document proofreading
- Excellent time management skills with the ability to prioritize tasks efficiently
- Personal assistant or administrative support experience is beneficial but not required; training will be provided for specific responsibilities
Join us in creating a welcoming environment where your organizational talents can shine! This role is perfect for motivated individuals eager to grow their administrative career while making a meaningful impact every day.
Pay: $15.00 - $17.00 per hour
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
Work Location: In person
