Job Summary
We are seeking a proactive and detail-oriented Senior Aide to join our dynamic team. In this vital role, you will provide essential administrative support, assist with office management tasks, and ensure smooth daily operations. Your energetic approach and organizational skills will help foster a welcoming environment for clients, visitors, and staff alike. This position offers an exciting opportunity to contribute to a well-organized office setting while developing your professional skills in a supportive environment.
Duties
- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professionalism and courtesy
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and administrative tasks
- Oversee office management duties such as filing, proofreading documents, and organizing supplies to ensure an efficient workspace
- Support calendar management and scheduling for staff and personal assistants, coordinating appointments and meetings seamlessly
- Handle customer support inquiries with excellent phone etiquette, providing timely assistance and information
- Assist with clerical tasks including typing reports, managing correspondence, and maintaining organized filing systems
- Collaborate with team members to improve office procedures and ensure high standards of organizational efficiency
Requirements
- Proven office experience with strong clerical and administrative skills
- Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and QuickBooks or similar bookkeeping software
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Strong computer literacy and familiarity with multi-line phone systems and office equipment
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Demonstrated experience in customer service, data entry, filing, proofreading, and general office management
- Exceptional phone etiquette with the ability to handle inquiries professionally and courteously
- Prior personal assistant or office support experience is a plus
- Ability to manage time efficiently while juggling multiple responsibilities
Join us as a Senior Aide to bring energy, organization, and exceptional support to our team. Your dedication will help create an efficient office environment that empowers staff to succeed while delivering outstanding service to our clients.
About PennCare Staffing:
PennCare is a trusted partner in nursing staffing across Pennsylvania, providing qualified nurses and caregivers for home health in nursing homes and hospitals. PennCare Staffing offers supportive care solutions in specialized healthcare environments and is dedicated to providing exceptional care services to clients in 40 counties throughout the state.
Pay: From $18.00 per hour
Benefits:
People with a criminal record are encouraged to apply
Work Location: In person
