Aviation Operations Assistant
Location: Phoenix, AZ (DVT)
Type: Full-Time | In-Office
Join a premier Part 135 operation supporting elite aviation standards.
Worldwide Jet Charter is seeking a highly organized and operationally driven Assistant Chief Pilot to support the Chief Pilot in overseeing flight operations, pilot training, regulatory compliance, and company-wide safety and security programs.
This role is a key leadership position responsible for ensuring operational readiness, supporting pilot performance and compliance, and maintaining FAA and TSA regulatory standards across the operation.
Key Responsibilities
Flight Operations & Pilot Oversight
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Support the Chief Pilot in day-to-day flight operations and pilot management
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Assist with pilot onboarding, training oversight, and operational integration
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Participate in pilot hiring processes, evaluations, and ongoing performance monitoring
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Ensure adherence to company SOPs, safety standards, and regulatory requirements
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Serve as a resource for pilots regarding operational and compliance matters
Training & Compliance
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Oversee pilot and cabin attendant training programs (CAE, FACTS, recurrent scheduling)
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Monitor pilot currency, qualifications, and training requirements
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Maintain training records and ensure FAA compliance
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Track check airman requirements and coordinate training needs
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Support INDOC processes and pilot onboarding programs
Regulatory & Audit Support
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Maintain compliance with FAA, TSA, Wyvern, and ARGUS standards
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Access and review FAA PRD records and pilot background information
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Support internal and external audits and ensure operational readiness
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Assist in maintaining manuals, documentation, and regulatory records
Security & Safety Programs
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Support TSA security programs (TFSSP, DASSP, KCM)
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Act as TSA Liaison and assist with compliance oversight
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Support DOT Drug & Alcohol Program (DER responsibilities as assigned)
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Coordinate CHRC fingerprinting and security clearances
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Ensure compliance with all applicable safety and security regulations
Operational & Administrative Leadership Support
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Provide direct support to the Chief Pilot, Director of Operations, and executive leadership
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Participate in operational meetings; document and communicate key takeaways
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Support cross-functional coordination with Maintenance, Crew Logistics, and Operations
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Assist in managing pilot records, databases, and reporting systems
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Help maintain efficient office and operational workflows
Qualifications
Required
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Prior aviation experience required (Part 135 strongly preferred)
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Strong understanding of FAA regulations and operational compliance
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Experience with pilot training, records management, or flight operations support
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Strong leadership, communication, and problem-solving skills
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High level of organization and attention to detail
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Ability to manage multiple priorities in a fast-paced environment
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Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
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Associate’s degree required; Bachelor’s degree preferred (Aviation or related field)
Preferred
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Experience with PRD, Wyvern, ARGUS, or similar compliance systems
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Familiarity with TSA security programs and regulatory requirements
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Experience in a supervisory or leadership support role within aviation
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Knowledge of Jet Insight or similar systems
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Notary Public or ability to obtain
Schedule
Monday – Friday, 7:30 AM – 4:00 PM
On-call availability for evenings and weekends as needed
Why Join Worldwide Jet Charter
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High-growth private aviation environment
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Direct involvement in flight operations leadership and compliance
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Opportunity to grow into senior operational leadership roles
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Work alongside experienced aviation professionals and executive leadership
