JOB
Harris County Public Library (HCPL) - History The Harris County Public Library (HCPL) system, established in 1921, began as a collection of small libraries located in stores, post offices, and private homes. Over the years, it has grown into a robust network comprising 26 branch libraries, two technology service centers, and two partner locations that provide collection and circulation services. HCPL serves the communities of unincorporated Harris County and cities without independent library systems.In 2024, HCPL received the prestigious National Medal for Museum and Library Service, the highest honor awarded to libraries in the United States. Bestowed annually by the Institute of Museum and Library Services (IMLS), this award recognizes institutions that deliver exceptional service to their communities. The library was recognized for innovative initiatives like HCPL Connected, Enhanced+ Library Cards, and its Mobile Outreach Librarian program.HCPL is also recognized as one of the best places to work, offering a supportive and inclusive environment that fosters innovation, collaboration, and professional growth. Its dedication to employee well-being, diversity, and community impact makes HCPL more than just a workplace—it’s where individuals can grow, inspire, and contribute to meaningful change.What you will do at Harris County Public Library: The Accounting Assistant II is responsible for a variety of administrative, logistical, and accounting documents, such as invoices, departmental billings, employee reimbursements, and vendor statements; reviewing and coding financial information; compiling and reviewing information for accuracy; and maintaining records and other administrative duties needed to support the Financial Services department.Duties & Responsibilities: Codes invoices; processes blanket requisitions and purchase orders;Prepares invoices for payment with proper account number; ensures all invoices are paidtimelyProcesses employee reimbursement requests for travelCorresponds with departments and branch libraries regarding their invoicesCalculate rates paid for purchases and all price extensionsPrepares purchases and keeps the accounts balanced in the general ledgerSubmits orders to vendorsReceives ordered supplies from delivery persons by inspecting packages and signing delivery receiptsVerifies items billed against items ordered and received, and reconciles problems concerning orders and discrepancies through follow-up with the vendor and other departmentsSorts, organizes, and unpacks shipments, matching shipments to packing slips and order recordsSends materials to departments and branch libraries according to location codesDevelops and maintains a variety of spreadsheets.Contact departments and branch libraries of origin to resolve documentation problemsAssists in monthly, quarterly, and year-end closings, collecting and verifying financial data required to prepare income and expenditure statements and other financial reportsReceives department records and prepares for archival or in-house storage in accordance with county and department policyOther duties as assignedHarris County is an Equal Opportunity Employerhttps://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspxIf you need special services or accommodations, please call (713) 274-5445 or email
[email protected] position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
EXAMPLE OF DUTIES
All applicants must register and take the HRT Clerical Skills Test and score a minimum of 80% with a typing speed of 30 wpm and 80% accuracy.https://www.governmentjobs.com/careers/harriscountytx/jobs/998426-0/hrt-clerical-skills-test Please see testing instructions in the General Information section below.Education: High school diploma or equivalent from an accredited college or universityExperience: Three (3) years of experience working with accounts payable, purchasing, or receivingThree (3) years of experience working with personal computers, MS Windows, and a database manager and spreadsheetAdditional Requirements: Unofficial copies of transcripts are required along with the application.Available and reliable transportation for work-related duties.Valid Texas Driver's LicenseCandidates must complete a clerical skills test and achieve a minimum typing speed of 80% aptitude, 30 WPM with at least 80% accuracyKnowledge, Skills & AbilitiesStandard accounting principles and practicesAccounts payable and general ledger processes and practicesHarris County policies and proceduresSpreadsheet, database, accounting, and budget management applications software.Cash handling practices and proceduresAbility to understand and apply current accounting guidelines, system updates, and revisions, and policy changesAbility to prepare and maintain accurate and complete financial records and assist in preparing various financial reports.Ability to compile and interpret data with problem-solving skills and attention to detailExcellent communication skills, both verbal and in writingAbility to add, subtract, multiply, and divide numbers and common decimalsSkill in self-discipline, dependability, and the ability to work independentlyAbility to establish and maintain effective working relationships and foster teamwork in a diverse environmentCustomer service skills of empathy, good communication, and problem-solvingMust use your personal mobile device for our Multifactor Authentication processNOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
SUPPLEMENTAL INFORMATION
Register Online for the HRT Clerical Skills Test using the following link: https://www.governmentjobs.com/careers/harriscountytx/jobs/998426-0/hrt-clerical-skills-test Click the above link to the HRRM Clerical Skills Test registration pageClick on "Apply" to submit your request for testingYou will receive a test invitation and instructions via e-mail within 48 hoursYou will have no more than 5 calendar days to access and complete testingYour score will be automatically uploaded to your applicationThe test may be taken once every 30 daysMost recent test scores are retained for up to 6 monthsPosition Type and Typical Hours of Work: Full-Time | Regular – 40 hours a weekThe position is generally scheduled Monday-Friday, occasionally weekend work. May require attendance at evening meetings, or after-hour events, and off-site meetings. Possible work in an outdoor environment with exposure to inclement weather or various temperature changes.Work Environment and Physical Demands: Driving: Available and reliable transportation for work-related dutiesOffice Equipment: Daily use of a computer, keyboard, copier, scanner, printer, calculator, phone (desk and cell). Daily use of software programs, including Microsoft Office Suite, Outlook, Word, Excel, and GPS.Physical Activities: Sits for long periods; light physical activity that may include walking, sitting, standing, stooping, bending, reaching, lifting, and carryingLifting: Ability to lift, carry, and exert up to 25 pounds. Occasionally lifts, carries, and exerts up to 40 poundsVision and Hearing: Must have visual acuity to see and read paper and electronic documents. Must be able to answer telephones, communicate conversation, and respond to verbal inquiries.Exposure to Environmental Conditions: The position generally works in an office setting with overhead lighting and long periods of screen time.Reporting Relationships: Reports To Position: Division Director of Financial Services and Business Operations SupervisorSupervises Positions: NoneWork Location: Administrative Office - 5749 South Loop East, Houston, Texas, 77033Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
