Provides administrative support to CCPM Executive Committee members, including meeting coordination, composing meeting minutes, expense report preparation, travel arrangements, document signing through Docusign, and other assigned tasks.
Handles small dollar purchasing, reconciling procurement card charges and expense reports in Concur, and requisitions in CU Marketplace. Manages gift card program implementation, purchasing, distribution, tracking, reconciliation, and closure for CCPM initiatives
Identifies, implements, and maintains business process improvements, including oversight of the Administrative Resource OneNote, leading projects as assigned and develops tools for operational efficiency.
Supports CCPM special programs (such as CCPM Membership) by creating agendas, taking meeting minutes, and overseeing Membership applications from initial submission through implementation using Smartsheets, including all interim steps.Supports CCPM committees as requested, including committee audits and record maintenance and connecting committees with the Membership Program Areas of support entail maintaining accurate tracking systems through Smartsheets or other platforms (Excel, OneDrive) and proactively communicating updates to programs, committees, and relevant parties.
Adheres to financial policies and procedures and independently seeks guidance and training on new policies and procedures.
Exercises a high-level of discretion about confidential center matters, examples include, but are not limited to personnel issues, knowledge of research and clinical research data, as well as clinical issues.
Provides back-up support to the Communications and Information Services professional’s primary duties, such as assisting with editing organizational charts, updating the CCPM website, maintaining listservs, and space management (master space list, seating charts, EMS reservations and overseeing shared workspaces.
Provides support to the Human Resources & Program Support professional in various capacities, including assisting with on-site and remote interview coordination, interview scheduling, managing travel arrangements as needed Provides backup support for ABC requests when HR & Program Support professional is out of office.
Provides routine meeting support for the CCPM, which includes conference room reservations, catering, coordinating AV and supply needs, taking meeting minutes, coordinating slide presentations, attendance, and scheduling meetings with internal and external personnel.
Plans and coordinates all aspects of CCPM special events, including CCPM’s monthly Seminar Series, quarterly all-hands meeting, and annual Retreat. Includes overseeing all aspects of invitations, agendas, speaker coordination, registration, participant communication, attendance, vendor selection, essential contract oversight, budget management, AV coordination, procurement, and purchasing, and is responsible for all aspects of onsite support.
This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority
