Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support. Your energy, attention to detail, and proactive approach will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace. If you thrive in fast-paced settings and excel at multitasking, we want to hear from you!
Responsibilities
- Graphics/Office Admin Tasks to start right away
- Monday.com Graphics Team TasksMonday.com Shipping AssistanceMonday.com Quotes AssistanceShipping Assistance: i.e. Printing, Boxing Packages, UPS LabelsPlacing online orders: i.e. Vistaprint and 4 Imprint.Placing Print Orders with our Vendors: Submitting, reviewing, and approving.Communicate with account reps or dealers for necessary informationAnswering phonesReviewing invoices - Confirming that the invoiced amount is consistent with the quoted amount.Replying to emails with an auto response message or gathering more information.Assembling Marketing KitsServer Maintenance: Organizing and cleaning up folders on the server.Quality Control: Reviewing and checking landing pages, websites, apps and verifying that the latest program/brochure are uploaded to dealer notes.Field Support: Assisting RAM and Agents with shipping form, quote form, design sheets when they are traveling and need it urgently.Communication support via phone, chat, etc through all departments to help keep graphics designing.Historical Data: Handling payment history inquiries ("Who paid last time") using Monday.com or accounting records.Marketing Tasks: To learn & grow in
- DFL Social Media: Social Media & Reputation Monitoring: Assisting with maintaining social channels and monitoring/responding to Google and Yelp reviews
- Email Blast / Campaign Approval: Reviewing & Approving email blasts for data/spelling mistakes, pricing errors, and overall clarity to a customer before launching to high volumes of customers.
- DFL Website Management: helping our web designer & marketing team keep our website top notch
- Dealer Marketing Meeting: Getting involved in marketing meetings with our dealers to help their programs come to life onlineSkills Required
- Clear Communication: Delivering precise, brief, and actionable verbal and written instructions and updates.
- Rock-solid technical proficiency
- Flawless Attention to Detail
- Proactive problem-solving, and Rapid Prioritization: Quickly assessing incoming tasks and triaging what requires immediate attention versus what can wait.
- Multitask in high-pressure environments
- Adaptability
- Dependable & Reliable
- Preferred Skills:
- Fluency in Project & Task Management platform Monday.com
- Automotive Industry Terminology
- Marketing Degree or Background
- Calendar agility
- Data visualization
Pay: $19.00 - $23.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
