The Accounts Payable Specialist is responsible for managing and processing vendor invoices, ensuring timely and accurate payments, maintaining financial records, and supporting the accounting department's daily operations. This role requires strong attention to detail, organizational skills, and the ability to work effectively in a fast-paced environment.
- Review, verify, and process vendor invoices and expense reports.
- Match invoices with purchase orders and receiving documents.
- Ensure proper coding and entry of invoices into the accounting system.
- Prepare and process weekly, biweekly, or monthly payment runs.
- Reconcile vendor statements and resolve discrepancies promptly.
- Maintain accurate accounts payable records and filing systems.
- Respond to vendor inquiries regarding payment status and account balances.
- Assist with month-end and year-end closing activities.
- Monitor accounts to ensure payments are made according to company policies and terms.
- Support internal and external audits by providing requested documentation.
- Maintain confidentiality of financial information.
- Collaborate with purchasing, receiving, and other departments to resolve invoice issues.
- No no experience necessary
- High school diploma or Equivalent
- Proficiency with Microsoft Office, especially Excel
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and meet deadlines
- Good communication skills and a team-oriented attitude
