Legal Assistant / Office Manager (Full-Time, On-Site)
Curley & Rothman, LLC — Conshohocken, PA
About Us
Curley & Rothman, LLC is a boutique law firm in the Spring Mill Corporate Center in Conshohocken. We handle civil litigation, real estate, title insurance defense, and estate planning for individuals, businesses, and national title underwriters. We also operate an affiliated title and settlement agency. It's a small office where everyone's work matters and no one's stuck doing one narrow task all day.
The Role
We're looking for a full-time Legal Assistant / Office Manager to be the operational center of the firm. You'll be the first point of contact for clients and the person who keeps matters moving between the attorneys, the courts, and the title side of the business. This is a hands-on role with real responsibility and direct access to the partners.
What You'll Do
- Handle incoming client and prospective client inquiries by phone, email, and web; gather intake information and route matters to the right attorney
- Open, organize, and maintain client files and matter records (electronic and paper)
- Draft, format, and proofread correspondence, pleadings, and transactional documents
- Manage attorney calendars, court deadlines, closings, and appointments
- E-file with Pennsylvania and New Jersey courts and coordinate service and filings with county offices
- Coordinate with title underwriters, settlement agents, lenders, and realtors on real estate and settlement matters
- Order and review title searches, municipal certifications, payoffs, and recording documents
- Handle general office administration: vendor relationships, supplies, mail, billing support, and client invoicing
- Keep the small stuff from falling through the cracks (this is most of the job, honestly)
What We're Looking For
- 2+ years of experience in a law firm, title agency, or real estate settlement office (preferred, not required)
- Strong writing and proofreading skills; you can produce a clean, correctly formatted document without hand-holding
- Comfortable with Microsoft 365 (Outlook, Word, Excel, SharePoint) and able to learn case management and title production software
- Excellent phone manner; you'll be talking to clients on some of the more stressful days of their lives
- Highly organized and genuinely self-directed; you'll be trusted to run your own day
- Absolute discretion with confidential client information
Nice to Have
- Experience with Pennsylvania, New Jersey, and federal court e-filing systems
- Familiarity with title production or closing software (Qualia, SoftPro, E-Closing or similar)
- Notary commission, or willingness to obtain one (we'll cover the cost)
- Real estate transaction experience
Compensation and Benefits
- Salary range: commensurate with experience
- Health insurance contribution
- Paid time off / holiday schedule
- 401(k) or retirement plan
- Free on-site parking in Conshohocken, easy access from I-476 and the Blue Route, or by SEPTA Regional Rail (Spring Mill station)
Schedule: Full-time, Monday through Friday (8:30 a.m. to 5:00 p.m.) on-site at our Conshohocken office.
To Apply: Please submit a resume and a brief cover letter telling us about your experience in a law or title office.
Curley & Rothman, LLC is an equal opportunity employer.
Pay: $28.08 - $33.81 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
