Property Administrator
We are currently seeking a Property Administrator to join our rapidly growing real estate investment and management team. The Property Administrator is responsible for assisting the property management team in all activities required to successfully manage and supervise a Signature Class A Commercial Office Building. The Property Administrator has the responsibility to assist the management team with the responsibility and accountability to ensure the highest standard in property operations ensuring a superior customer / tenant experience and fiscal management. The ideal candidate will be high energy and able to adapt in a fast paced, dynamic work environment. The candidate should be able to work well in a team setting but will also be able to work independently, be self-motivated and take initiative when required.
Position Responsibilities:
Working with the on-site property management team, and other departments, the Property Coordinator is responsible for all activities required to successfully support the team and its goals. Responsibilities to include, but not be limited to the following:
- Provide administrative support for the property management team. Create, edit, and proofread property management documents
- Maintain electronic and paper filing of documents within the filing system
- Filing of incoming and outgoing correspondence, documents, emails and memorandums to the paper and electronic file structure
- Manage US Mail and emails
- Prepare correspondence via dictation both in person and via telephone
- Schedule meetings and conference calls when required
- Assist in preparing Property Management documents [that which require a signature
of Morning Calm Management, the project company, a tenant or vendor/contractor] including but not limited to Vendor Contracts, General Contractor Contracts, Architectural Firm Contracts and Final Lien Waivers
- Assist in completing daily, weekly and monthly tasks of Property Management Team
- Manage building service request system to ensure timely completion of any work orders submitted by tenants, Property Management team and/or entering of work orders on behalf of said parties
- Collection and processing of vendor invoices
- Issuance of tenant rent invoices
- Following up with tenants on aged receivables issues
- As needed, assist in the coordination, scheduling and follow up of preventative maintenance programs, inspections and service calls placed to outside vendors
- Updating of portfolio information
- Assist with annual and capital budgets
- Collection of both tenant and vendor certificates of insurance [COI]. Ensure COI’s meet specific requirements
- Assist in general office duties
- Perform other duties as assigned
This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. Employees will be required to work as a team and follow any job-related instructions and to perform any other requested duties. Team members are expected to perform these duties with an enthusiastic attitude and to assist wherever necessary to accomplish the Company’s overall goals.
Qualifications:
Education: A minimum of two years of advanced education at an accredited university or technical school.
Experience: A minimum of three years’ experience working at an administrative assistant level or above.
Skills & Knowledge:
- Excellent verbal and written communication skills
- Excellent organizational and administrative skills.
- Excellent Microsoft Office and general computer skills.
- Excellent attention to detail.
- Excellent multi-tasker.
- Ability to analyze problems, develop and support solutions
- Ability to work independently at times in a high stress environment
- Detail oriented, highly organized and familiarization with property management software
Benefits:
- 401(k)
- Dental insurance
- Vision insurance
- Health insurance
- Life insurance
- Paid time off
License/Certification:
- Driver's License (Required)
Work Location:
- In person – On-site. Miami, FL
Job Type: Full-time
Pay: $65,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Work Location: In person
