JOB
This position is open to Alaska residents only. The definition for Alaska residency is here - Alaska Residency, Recruitment, Division of Personnel, Department of Administration. You must meet this requirement to be considered for this position.
What You Will Be Doing:
Law office assistants are responsible for formatting and finalizing various legal documents including diverse pleadings, filed with courts of all levels. Law office assistants may also assist with formatting and finalizing legislative materials. Other duties include communicating with various officials and individuals over phone and email, processing incoming/outgoing legal documents, creating case files, organizing case files, scanning, filing, faxing, coordinating case-related attorney travel, and other duties as needed.
This position will be assigned to the Consumer Protection and Special Litigation section.
Our Mission, Values, and Culture:
The Department of Law upholds the rule of law, protects public safety, and provides high quality legal representation to executive branch agencies for the benefit of all Alaskans. The Department of Law is committed to excellence in our work. We will maintain the highest standards of ethics and professionalism to promote exceptional legal representation to the state through a valued and well-trained team of attorneys and administrative professionals dedicated to public service. Our team values integrity, success, positivity, creativity, and empowerment. The incumbent can expect to be relied on for their strengths as well as given opportunities for professional development as part of a focused team.
Benefits of Joining Our Team:
The incumbent will support a series of attorneys and paraprofessionals while also working collaboratively with other legal support staff. We offer opportunities to learn about the law, the legislative and judicial systems; engage with the three branches of government; and prepare for trainings, hearings and trials.
We offer flexible work schedules upon completion of a probationary period as well as Alternate Work Week agreements and teleworking (when suitable to the position).
This is a flexibly staffed position with a clear advancement opportunity for anyone coming in at the first level. Additionally, we offer promotional opportunities into paralegal or administrative positions that might suit your career goals. People who thrive in our office are those who arrive each day with a willingness to learn and tackle new challenges.
The Working Environment You Can Expect:
This position is in the Brady Building in downtown Anchorage. On-site or nearby parking is available. This is a multi-floor office building with 360 views of the Downtown area and Knik Arm. The office is open from 8:00am to 4:30pm.
Who We Are Looking For:
We are interested in candidates who possess some or all of the following position specific competencies:
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Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
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Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience.
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Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
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Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
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Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations..
EXAMPLE OF DUTIES
PI01A1 – Law Office Assistant 1
One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.
Substitutions:
Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.
An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.
Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.
PI01A2 – Law Office Assistant 2
One year of specific experience as a Law Office Assistant 1 with the State of Alaska;
OR
Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska;
OR
One year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.
Substitutions:
A bachelor’s degree in a legal field of study may substitute for the required experience.
An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, Law Office Assistant, legal secretary, or criminal justice) may substitute for up to 6 months of the required experience.
Post-secondary education from an accredited college or university in a non-legal field of study may substitute for up to 6 months of the required experience (2.67 semester hours or 4 quarter hours equal one month).
Vocational-Technical Certification in a generalized business support (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) career area may substitute for up to 3 months of the required experience.
Special Note (All Levels):
Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.
Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement. SUPPLEMENTAL INFORMATION
For specific information in reference to the position please contact the hiring manager at:
Cassidy White, Law Office Manager
Email:
[email protected]
Phone Number: 907-269-5100
