The Accounts Payable Specialist is responsible for processing invoices, managing vendor payments, and leveraging digital automation tools to enhance efficiency.
Key Responsibilities:
The duties for this position include but are not limited to the following:
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Process invoices, purchase orders, and expense reports accurately and efficiently.
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Match invoices with purchase orders and receiving documents, ensuring accuracy and resolving discrepancies in collaboration with the procurement and operations teams.
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Prepare and process electronic transfers, ACH payments, and check payments in compliance with company policies.
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Reconcile vendor statements and promptly address inquiries regarding payments, outstanding balances, and discrepancies.
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Assist with month-end and year-end closing processes, including accruals and financial reporting.
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Maintain an electronic document storage system for secure and efficient retrieval of AP records.
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Utilize e-invoicing platforms to receive and process invoices digitally, reducing reliance on paper-based invoices.
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Maintain accurate vendor records, including tax information and banking details, ensuring compliance with manufacturing industry regulations.
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Work closely with procurement and supply chain teams to resolve invoice discrepancies and ensure timely vendor payments.
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Ensure compliance with financial regulations, internal controls, and company policies.
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Assist in internal and external audits by providing accurate AP records and documentation.
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High school diploma or equivalent required; associate’s or bachelor’s degree in Accounting, Finance, or a related field preferred.
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2+ years of accounts payable experience, preferably in a manufacturing environment.
- Experience with electronic invoicing systems and automated invoice processing tools.
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Strong proficiency in ERP systems (Ross, SAP, Oracle, or similar) and Microsoft Excel.
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Understanding of three-way matching (invoice, purchase order, and receiving document) processes.
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Exceptional attention to detail, accuracy, and problem-solving skills.
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Strong communication skills and ability to work cross-functionally with operations, procurement, and vendors.
