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The APD Project Coordinator is an essential entry-level role that provides the foundational administrative and operational support needed for the APD Team to function effectively.
The APD Project Coordinator is an entry-level role that provides essential coordination, structure, and operational support for the Advanced Planning Document (APD) Writing Team within the client Medicaid Program. This position assists with contract tracking, documentation management, process organization, and communication to ensure APD activities run efficiently and remain compliant with client requirements. By providing high-quality administrative and project coordination support, this role strengthens operational consistency across the Advanced Planning Office (APO) and contributes to the overall success of the Medicaid Enterprise System (MES) Program.
Key Responsibilities
Support APD development activities through scheduling, meeting coordination, and preparation of required documentation
Assist with contract tracking and alignment between APDs, amendments, and contract requirements
Maintain and organize APD documentation, templates, correspondence, and audit records
Help track deliverables, timelines, and dependencies across APD efforts
Prepare status updates, meeting summaries, and reports as needed
Ensure documentation accuracy and readiness for APD submissions
Support cross-team communication between business units, project teams, vendors, budget offices, and other stakeholders
Assist with version control, document formatting, and quality checks
Provide logistical support for APD kickoff, review, and closeout cycles
Help maintain internal tools, trackers, and repositories used by the APD team
Support continuous process improvement efforts within the APO
Skill - Required / Desired - Amount of Experience
Experience executing against multiple priorities/projects. - Required - 2 Years
Working knowledge of project collaboration and tracking tools (Microsoft Project Suite, MS Teams, Zoom, etc.) - Required - 2 Years
Very good documentation, organizational, and coordination skills. - Required - 3 Years
Very good level communication skills, both verbal and written. - Required - 2 Years
Demonstrated collaboration experience. - Required - 2 Years
Ability to manage multiple tasks and deadlines in a fast-paced environment. - Required - 2 Years
Experience with administrative support, scheduling meetings, managing documentation, coordinating communications, and other duties as assigned. - Required - 2 Years
Notes:
Remote
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
