We are searching for our next Purchasing Assistant. This is a full-time, administrative support role that works directly with our Purchasing Manager to keep the purchasing function running smoothly. This is not a field or procurement strategy role — it is an office-based position centered on data accuracy, document management, and system organization within Buildertrend and Excel.
The right candidate is detail-oriented, comfortable working within established processes, and confident in managing a high volume of administrative tasks with minimal oversight. You will play a critical role in keeping job budgets, purchase orders, vendor pricing, and purchasing documentation current and accurate across our active project portfolio.
Compensation:
$25 - $30 hourly DOE
Responsibilities:
Purchase Order & Budget Administration
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Issue initial job purchase orders (POs)
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Process Variable Purchase Orders (VPOs) and ensure proper documentation
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Reconcile POs to confirm amounts, approvals, and job coding
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Prepare and submit warranty POs for items over $500
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Review AP reports and flag discrepancies for the Purchasing Manager
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Assist with job budgets in coordination with the Purchasing Manager
Bidding & Quoting Support
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Coordinate septic bids and compile results for Purchasing Manager review
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Prepare job bid packages for new projects
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Support competitive quoting processes as directed
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Process Non-Standard Option (NSO) requests
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Coordinate HOA annual maintenance bids for applicable communities
Pricing & Cost Maintenance
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Maintain the cost catalog and price list, keeping data current and accurate
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Process construction-related Change Orders
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Coordinate annual pricing updates for designated categories (well, water softener, water/sewer, and others)
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Assist the Purchasing Manager with sourcing activities
Inventory Administration
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Conduct and maintain an inventory of warehouse stock
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Process stock reorder requests as inventory thresholds are reached
Qualifications:-
Prior administrative or operations support experience – construction industry experience is a plus, but not required
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Strong attention to detail and a track record of accuracy in data entry or document management
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Comfortable working in Buildertrend or similar construction management software (training provided)
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Proficient in Microsoft Excel
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Able to manage multiple open tasks and prioritize effectively in a fast-paced environment
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Self-directed and reliable – you follow through, meet deadlines, and ask questions when something is unclear
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Professional communicator with vendors and internal team members
About Company
Joyner Homes is a leading home builder in Greenfield, Indiana. Building in multiple counties around Central Indiana, we focus on building "Character-Rich" homes with features such as built-ins, exposed beams, and cozy spaces that also incorporate "Smart Design" through efficient space planning, modern technology, energy efficiency, and livability.
Our Core Values:
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Work Hard. Play Hard. We get it done, but we value time and flexibility for family balance.
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Learn Your Story. We are community-engaged with small-town values.
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Do It Better. We are motivated by an underdog mentality and will always continue improving.
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Do It Right. We do what is right with integrity, no matter the cost.
