Responsibilities:
- Professionally answer incoming phone calls and route messages
- Manage the company email inbox and respond to customer/vendor inquiries
- Maintain the office calendar, reminders, and scheduling needs
- Organize, file, and maintain both physical and digital paperwork
- Enter data into systems for timecards, job tracking, estimates, and inventory
- Coordinate material quote requests
- Send prepared lists to suppliers
- CC relevant team members
- Follow up to ensure timely responses
- Coordinate deliveries and manage incoming shipments
- Run errands as needed (post office, office supply pickups, etc.)
Requirements:
- Minimum 2 years of experience in an administrative role
- Prior experience in a construction or contracting office environment is strongly preferred
- High attention to detail, strong organization, and follow-through
- Excellent communication and interpersonal skills
- Proficiency with email, phones, calendars, and basic document handling (Microsoft Office or Google Workspace)
- Self-motivated and able to work independently without micromanagement
- Valid driver's license and reliable transportation
Please note that this is not an exhaustive list of responsibilities and skills. The Assistant Bookkeeper may be required to perform additional duties as assigned by the supervisor.
We offer competitive compensation and benefits packages. If you are a detail-oriented individual with a passion for numbers, we would love to hear from you. Please apply with your updated resume highlighting your relevant experience in bookkeeping.
Job Types: Full-time, Part-time
Pay: $17.00 - $25.00 per hour
Ability to Commute:
- Deer Park, NY 11729 (Required)
Ability to Relocate:
- Deer Park, NY 11729: Relocate before starting work (Preferred)
Work Location: In person
