Job Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! In this energetic role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of the office environment. Your proactive approach and excellent communication skills will help foster a welcoming atmosphere for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative and customer service skills while supporting various office functions. If you thrive in a fast-paced setting and enjoy multitasking, this is the perfect role for you!
Duties
- Manage multi-line phone systems, answer inquiries with professionalism, and direct calls efficiently using excellent phone etiquette
- Greet visitors at the front desk, provide exceptional customer support, and ensure a positive first impression
- Perform data entry tasks accurately into spreadsheets and office management software such as QuickBooks and Google Workspace. QUICKBOOKS EXPERIENCE REQUIRED****
- Maintain organized filing systems, handle document proofreading, and ensure all paperwork is up-to-date and accessible
- Assist with calendar management, billing customers, taking payments in person and over the phone. Using productivity software like Microsoft Office and Excel, occasional Word.
- Support bookkeeping activities including invoicing, taxes (941 and others), and basic financial record keeping.
- Provide clerical support such as word processing, typing correspondence, proofreading documents, and managing office supplies.
- Payroll for multiple employees in 4 different companies.
Experience
- Previous office experience or administrative support roles demonstrating strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with QuickBooks or similar bookkeeping software REQUIRED
- Excellent computer literacy including data entry, spreadsheets, and document management
- Strong customer service skills with experience handling front desk responsibilities and phone communication
- Prior experience in banking, receptionist roles or personal assistant positions are advantageous but not required
Join us to be part of a local, family-owned team that values efficiency, professionalism, and positive client interactions! This role offers an engaging environment where your organizational talents will shine while supporting our mission to deliver outstanding service every day.
Pay: $16.00 - $18.00 per hour
Benefits:
Application Question(s):
- Do you have experience using QuickBooks? (preferably QuickBooks pro)
Experience:
- office assistant: 2 years (Preferred)
Language:
Shift availability:
Ability to Commute:
- Parkersburg, WV 26101 (Required)
Work Location: In person
