Job Overview
We are seeking a highly organized and dynamic Office Manager to oversee the daily operations of a busy Gastroenterology Clinic. The ideal candidate will possess extensive experience in medical office management, demonstrating exceptional leadership, administrative, and financial skills. This role requires a proactive approach to managing clinic workflows, ensuring compliance with healthcare regulations, and fostering a positive environment for staff and patients alike. The Office Manager will serve as the central point of contact for all administrative functions, supporting the delivery of high-quality patient care through efficient practice management.
Duties
- Oversee all administrative functions within the clinic, including scheduling, patient intake, and medical records management.
- Supervise clinical and administrative staff, providing leadership, training, and performance evaluations to ensure optimal team performance.
- Manage fiscal responsibilities such as budgeting, billing processes, insurance claims, and financial reporting using systems like Eaglesoft, Dentrix, or eClinicalWorks.
- Ensure compliance with healthcare regulations including HIPAA privacy standards and JCAHO accreditation requirements.
- Coordinate human resources activities including recruitment, onboarding, staff scheduling, and conflict resolution.
- Oversee medical office operations including EMR (Electronic Medical Records) and EHR (Electronic Health Records) systems to ensure accurate documentation and data security.
- Implement practice management strategies to improve workflow efficiency and patient satisfaction while maintaining high standards of medical management.
- Maintain inventory control of medical supplies and equipment, ensuring cost-effective procurement aligned with budget goals.
- Facilitate communication between physicians, nursing staff, billing departments, and external healthcare providers to optimize patient care delivery.
- Monitor clinic performance metrics related to utilization management, managed care contracts, and quality assurance initiatives.
Qualifications
- Proven experience in medical office or healthcare management within a clinical setting; gastroenterology or specialty clinic experience is highly desirable.
- Strong background in fiscal management including budgeting, financial analysis, and revenue cycle management.
- Demonstrated supervisory experience managing multidisciplinary teams in a healthcare environment.
- Proficiency with EMR/EHR systems such as Eaglesoft, Dentrix, Epic, or eClinicalWorks; familiarity with medical records documentation standards is essential.
- Knowledge of HIPAA regulations and healthcare compliance standards such as JCAHO accreditation processes.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Strong understanding of medical terminology and clinical workflows related to gastroenterology or acute care services.
- Join our team as we strive to provide outstanding gastrointestinal care through efficient practice operations and compassionate service!
Pay: $26.64 - $32.08 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person
