Location: UPMC Hillman Cancer Center, Shadyside – Research Pavilion (Onsite)
Department: Hematology/Oncology & NSABP Foundation
Join UPMC Hillman Cancer Center and provide high‑level, executive support to our Division Chief of our UPP Malignant Hematology/Medical Oncology division as well as his role as the Chair and Chief Scientific Officer of the NSABP Foundation. This role also supports one additional academic physician within Malignant Hematology/ Medical Oncology.
What you’ll do:
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Master complex calendar management; anticipate conflicts and propose solutions.
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Coordinate end‑to‑end travel and conference logistics; build detailed itineraries.
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Draft correspondence; prep briefings, agendas, and meeting materials; track follow‑ups.
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Serve as a discreet, reliable point of contact for senior leaders and external partners.
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Process expenses, manage documents/approvals, and assist with special projects.
What you’ll bring:
Apply today and use your administrative expertise to support the mission of the Hillman Cancer Center.
Responsibilities:
- Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
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Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
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Plans conferences for department and department head.
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Under general direction, provides varied administrative support to a department or group of professionals.
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May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
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Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
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Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
