Northern Manhattan Rehab and Nursing Center is seeking an experienced and highly organized Secretary to support our Nursing Department. This position plays a vital role in ensuring smooth daily operations in a fast-paced, dynamic healthcare environment. The ideal candidate is professional, punctual, detail-oriented, and able to multitask effectively.
- Carry out assignments from the Director of Nursing (DON) or designee accurately and promptly
- Promote cooperative and professional relationships with residents, families, staff, vendors, and healthcare partners
- Input and transmit computerized data (e.g., MDS, Medicare, PRI, etc.)
- Operate office equipment including fax machines, copiers, and other office machines
- Prepare, duplicate, distribute, and mail reports, letters, and documents as directed
- Schedule appointments and meetings and direct visitors to appropriate areas
- Answer telephones professionally and provide information in accordance with nursing home regulations, referring complex inquiries to appropriate personnel
- Prepare and maintain nursing staffing schedules for all units, ensuring adequate coverage
- Maintain accurate records of employee benefits and leave days
- Monitor daily staffing schedules for absenteeism and promptly update the DON/designee
- Pre-register and schedule resident appointments for outside services and follow-up visits
- Arrange transportation and escorts for resident appointments
- Maintain professional relationships with outside agencies, hospitals, and partner facilities
- Maintain and organize patient medical records and related documentation
- Prioritize incoming and outgoing mail and faxes, maintaining accurate files and records
- Abstract, analyze, audit, and code medical records promptly
- Oversee the release, storage, archiving, and transcription of medical records in compliance with HIPAA standards
- Maintain strict confidentiality of all nursing office matters
- Respond to the needs of the facility and staff and accept assignments based on operational needs
- High School Diploma or equivalent
- Proficiency in Microsoft Office
- Minimum of two (2) years of clerical experience, preferably in a healthcare or nursing home setting
- Experience with proofreading, cross-indexing, and filing
- Excellent oral and written communication skills
- Strong attendance and punctuality are required
- CNA certificate preferred
- Supportive and collaborative work environment
- Opportunity to work in a respected Skilled Nursing Facility
- Competitive compensation based on experience
If you are a dependable, detail-oriented professional with healthcare clerical experience, we encourage you to apply.
04/01/2026
