About Us:
We are a boutique law firm focused on estate planning, elder law, and business planning. We are looking for a professional, organized, and detail-oriented individual to join our team in a fast-paced office environment focused heavily on client service, communication, and organization.
Position Overview:
This role is responsible for front desk reception, client communication, scheduling, administrative support, and assisting in keeping daily operations running efficiently across the Firm.
This is a fast-paced position that requires strong organizational skills, professionalism, attention to detail, and the ability to manage multiple priorities simultaneously while maintaining accuracy and a positive attitude.
Primary Responsibilities
- Answer phones and manage incoming client communication
- Schedule and coordinate appointments across multiple attorneys and team member calendars
- Greet and assist clients and visitors in a professional and courteous manner
- Conduct client follow-up communication and appointment confirmations
- Create and maintain client files and records
- Perform data entry, document scanning, and file organization
Qualifications- The ideal candidate must
- Have strong attention to detail
- Be highly organized and dependable
- Be able to remember and manage multiple tasks, conversations, deadlines, and follow-ups at once
- Be comfortable following established systems and processes consistently
- Be able to multitask and prioritize effectively in a fast-paced environment
- Communicate professionally and clearly with clients, team members, and outside professionals
- Maintain professionalism and composure during busy workdays and frequent interruptions
- Have advanced working knowledge of Microsoft Outlook, Word, Excel and Zoom
- Be comfortable learning and using office technology and CRM systems
- Handle confidential client information with discretion and professionalism
Previous administrative, receptionist, legal, medical, financial, or professional office experience is preferred.
Schedule
Full-time, Monday–Thursday 8am-5pm and Friday 8am-1pm. This is an in-office position.
Additional Information
This role is not a fit for someone who prefers a slower-paced environment or struggles with managing multiple priorities and interruptions throughout the day.
If you enjoy staying organized, helping people, and keeping things running efficiently in a busy professional office, we would love to hear from you. Please send your resume and cover letter with salary expectations to our Chief Business Officer, Ashlee Junge at [email protected]
Pay: From $30.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
