Office Assistant
Position: Office Assistant
Schedule: Minimum 30 hours per week
Job Type: Part-Time to Full-Time
Work Location: In Person
About the Position
We are looking for a dependable, organized, and positive Office Assistant to join our team. This is an important role in our office, and we are looking for someone who is comfortable wearing multiple hats and helping wherever needed.
The ideal candidate is great with people, confident on the phone, comfortable with computers and CRM systems, organized, and able to communicate professionally with both customers and job candidates.
Just as importantly, we want someone who brings a positive attitude, great personality, strong work ethic, and team-first mindset to the office every day.
Responsibilities
- Answer incoming phone calls in a friendly and professional manner
- Confirm customer appointments and assist with scheduling
- Communicate with customers regarding appointments, scheduling, and general questions
- Perform general administrative and office support tasks
- Enter, update, and maintain information in our CRM and other computer systems
- Maintain accurate customer and appointment records
- Assist management and team members with day-to-day office needs
- Help keep the office organized and operating efficiently
- Assist with recruiting for open positions
- Communicate with job applicants by phone, text, and email
- Help schedule and coordinate candidate interviews
- Follow up with applicants throughout the hiring process
- Assist with job postings and recruiting-related administrative tasks
- Help with onboarding and training coordination as needed
- Maintain professional communication with customers, candidates, and team members
- Identify tasks that need attention and take initiative to help get them completed
- Other duties may be assigned by management
What We're Looking For
- Excellent phone and communication skills
- Friendly, outgoing, and professional personality
- Strong computer skills and ability to learn new software quickly
- Comfortable working with CRM systems
- Organized and able to manage multiple responsibilities
- Strong attention to detail
- Dependable and punctual
- Able to work independently and take initiative
- Comfortable communicating with customers and job candidates
- Positive attitude and willingness to help wherever needed
- Team-oriented and able to contribute positively to our company culture
- Previous administrative, customer service, recruiting, or office experience is a plus
Schedule & Availability
This position will be a minimum of 30 hours per week. We have some flexibility with scheduling and are looking for the right person who can consistently support the needs of the office.
This is an in-person position, so reliable transportation and the ability to report to the office consistently and on time are required.
Why Join Our Team?
We are looking for more than someone to simply answer phones or complete administrative tasks. We want someone who can become a dependable part of our team and help create a positive, organized, and professional office environment.
If you're someone who enjoys working with people, communicates well, stays organized, learns technology quickly, and likes being the person who helps keep everything moving, we'd like to hear from you.
Apply through Indeed with your resume and relevant work experience.
Pay: $20.00 - $23.00 per hour
Work Location: In person
