Role Overview
The Project Manager is responsible for the full lifecycle of assigned construction projects from pre-construction, estimating, and contract execution through field coordination, financial management, and closeout. Projects typically range from $250K to $1M+, spanning interior renovations, commercial fit-outs, and multi-trade construction scopes in both residential and commercial environments. Projects vary in duration and complexity and may run concurrently.
This role reports directly to the Director of Project Operations and serves as the primary point of accountability for project delivery, client relationships, financial performance, and team coordination. The PM works alongside the Field Supervisor, who leads self-performing field labor, and coordinates with or provides direction to a Project Coordinator depending on project assignment and scope.
The Project Manager is a seasoned construction professional who brings both technical depth and business judgment to their work. They own outcomes, not just tasks, and are expected to lead proactively, manage risk before it becomes a problem, and hold the standard of quality and professionalism on every project they carry. A key part of this role is developing the people around them: the PM is expected to actively mentor and grow Project Coordinators, helping build the next layer of project management capacity within the company.
Responsibilities
Estimating and Preconstruction
- Lead the full estimating process for assigned opportunities including time-and-material, lump-sum, design-build, and negotiated scopes.
- Perform site walks, develop scopes of work, and produce detailed cost estimates and proposals with supporting documentation.
- Solicit, review, and level subcontractor and vendor bids; identify scope gaps, exclusions, and execution risks before award.
- Identify schedule, cost, and contractual risks during preconstruction and develop mitigation strategies before project startup.
- Review and understand all contract terms, billing requirements, compliance obligations, and communication protocols before work begins.
- Lead preconstruction handoff from estimate to execution, ensuring the field team and Project Coordinator have complete, accurate project documentation at startup.
Project Startup
- Lead project handoff from estimate to execution.
- Build and maintain the project schedule in Microsoft Project using the company template; adjust for project-specific sequencing and constraints.
- Establish kickoff expectations for internal team members, trade partners, field leadership, and the Project Coordinator.
- Lead subcontractor buyout, purchase orders, contract exhibits, required compliance documentation, and startup controls.
- Confirm all certificates, approvals, and permits are in place before work begins.
- Define roles and delegate responsibilities clearly to the Project Coordinator and Field Supervisor at project kickoff.
Project Execution
- Serve as the primary client contact throughout the project lifecycle, managing communication, expectations, and relationships.
- Manage multiple concurrent projects based on size and complexity, maintaining visibility and control across all active scopes.
- Coordinate trade sequencing, project priorities, and schedule adjustments in alignment with the Field Supervisor and Project Coordinator.
- Monitor schedule, budget, quality, and risk throughout the life of every project.
- Drive issue resolution, decision-making, and recovery planning when projects deviate from plan, bringing solutions forward, not just problems.
- Lead change order identification, pricing, documentation, communication, and resolution.
- Conduct regular site visits and maintain direct visibility into actual field conditions and progress.
Financial Management
- Own project financial performance from budget through final reconciliation, with oversight from the Director of Project Operations.
- Review job costs, commitments, forecasts, invoices, and billing readiness on an ongoing basis in Sage 100 Contractor.
- Protect target margin through proactive cost control, scope control, and timely change management.
- Approve invoices for processing and ensure billing support is complete, accurate, and submitted on time each billing cycle.
- Track manpower projections versus actuals; identify and address labor cost exposure early.
- Prepare and submit monthly project financial reports to the Director of Project Operations covering budget, committed costs, forecast, and open risks.
- Track open contracts and commitments; close administrative gaps before they create financial or legal exposure.
Closeout
- Maintain quality standards throughout execution; conduct or coordinate inspections at key milestones.
- Lead punch list development, completion tracking, and final turnover.
- Ensure all closeout documentation, warranties, manuals, as-builts, lien waivers, and compliance records is complete, organized, and delivered on time.
- Close projects in a manner that reinforces client confidence, protects final billing, and supports repeat business.
Leadership and Continuous Improvement
- Provide direction, guidance, and mentorship to the Project Coordinator on projects where they are jointly assigned, delegating clearly, following through, and building their capability over time.
- Model ownership, accountability, and professional communication as the standard for project team behavior.
- Help standardize and improve project management processes, workflows, reporting, and documentation practices.
- Contribute to the growth of the project management function by developing people who can take on larger roles.
- Bring forward process improvements, lessons learned, and systemic fixes, not just project-level solutions.
About the Company
Decades was founded in 2022 with a simple conviction: when our clients advance their mission, we advance alongside them. From the beginning, we have approached every engagement as a true partnership—bringing focus, discipline, and care to solve complex challenges while staying anchored to the outcomes that matter most.
Our passion is supporting our clients' mission with work that is thoughtful, reliable, and built to earn trust over the long term. We make data-driven decisions, hold ourselves to the standard of doing the right thing—always, and believe the best results come when we think team-first.
We invest in relationships, knowing strong partnerships are the foundation of lasting impact, and we intentionally keep things fun, building a workplace where people are energized, supported, and proud of the work they do.
Together, these fundamentals shape a culture of accountability, collaboration, and continuous improvement—where high standards and strong relationships go hand in hand.
Requirements
- 4–7+ years of experience in construction project management with demonstrated ownership of projects from preconstruction through closeout.
- Proven ability to manage multiple concurrent projects ranging from $250K to $1M+ in value.
- Strong command of construction estimating, able to build detailed estimates from scratch across time-and-material, lump-sum, and design-build delivery methods.
- Experience managing subcontractor buyout, contracts, scope of work development, change orders, and compliance documentation.
- Demonstrated ability to manage project financials including budgeting, cost tracking, forecasting, and billing in a job-cost environment.
- Proficiency in Sage 100 Contractor or comparable construction accounting and project management software.
- Proficiency in Bluebeam or comparable PDF software for document markup, plan review, and RFI/submittal management.
- Proficiency in Microsoft Project or comparable system for schedule development, maintenance, and recovery planning.
- Proficiency in Microsoft Excel for cost reporting, budget tracking, and manpower analysis.
- Proficiency in Microsoft Word for proposals, correspondence, and contract documentation.
- Ability to read and interpret construction drawings, specifications, and contract documents.
- Strong client-facing communication skills, written and verbal, with experience serving as primary project contact.
- Demonstrated ability to lead, delegate to, and develop less experienced team members.
- Valid driver’s license and ability to travel to job sites regularly.
Preferred Qualifications
- Bachelor’s Degree in Construction Management, Engineering, Business, or related field.
- Experience in renovation, interior fit-out, or occupied residential and commercial environments.
- Experience managing projects with phased scopes, occupied-space constraints, or multi-trade coordination complexity.
Pay: $90,000.00 - $100,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
