Job Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth office functionality and providing exceptional support to staff, clients, installers and visitors. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization.
Responsibilities
- Manage front desk operations, greeting visitors, installers and vendors and reps and directing them appropriately with professional phone etiquette
- Handle multi-line phone systems efficiently, screening calls and taking accurate messages
- Maintain organized filing systems, both physical and digital, ensuring easy access to important documents as well as the CRM
- Perform data entry tasks with precision using productivity software such as Microsoft Office and Google Workspace
- Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial record keeping
- Assist with calendar management, scheduling appointments, meetings, and coordinating events for staff or clients
- Conduct proofreading of documents for accuracy and clarity, ensuring high-quality communication at all times
- Support office management tasks such as supply inventory, ordering materials, and maintaining a clean work environment
- Offer personal assistant support when needed, including travel arrangements or special project coordination
Requirements
- Proven office experience with strong clerical skills and familiarity with administrative duties, including Social Media
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools, Canva
- Experience with bookkeeping software like QuickBooks is highly desirable
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Strong computer literacy and technical proficiency in office productivity tools
- Bilingual abilities are a plus!
- Demonstrated time management skills to meet deadlines consistently
Join us as an Office Administrative Assistant and become an essential part of our vibrant team! Your proactive attitude and dedication will help us deliver outstanding support while advancing your career in a lively, professional setting.
Pay: $20.00 - $22.00 per hour
Benefits:
Work Location: In person
