Description:
Founded in 1894, The Washington Golf and Country Club (WGCC) is one of the nation's most historic and distinguished private clubs. With a beautiful view loverlooking the D.C. skyline, WGCC is known for its tradition of excellence, warm community, and exceptional member and employee experiences.
Our Fitness Center is a vibrant hub of health and wellness, and we're looking for a Front Desk Attendant to help ensure every member experience begins with a warm welcome and exceptional service.
The Front Desk Attendant will supervise and provide reception and administrative support with emphasis on the front entrance/front desk by transferring calls, directing members and guests to areas of the Club and handling special requests exceeding expectations of the membership; also responsible for enforcing the policies and procedures of the Club on a consistent basis, programming the Signera, editing and posting to website and setting up functions in the website and making reservations; coordinating blast emails and creating/communicating special events flyers. If you are passionate about fitness, hospitality, and creating positive member experiences, we'd love for you to apply to be a part of the WGCC team- where tradition meets wellness and every day brings the opportunity to make a difference!
Responsibilities
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Scheduling and staffing the coverage of the front desk reception area.
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Greet all members and guests with a friendly, cheerful and helpful attitude and in an efficient manner
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Provide excellent customer service
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Accurately plan, schedule and record all reservations required for member events and dining; provide required reservation list for dinner, lunch and/or events and follow up accurately and in a timely manner to fulfill requests by confirming all reservations either by calling or emailing appropriate member and communicate reservation numbers, special requests and details to Food & Beverage team
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Post and communicate all Club information regarding dining and special events in the various forms currently available; e.g. Website, Event Board, Media Board and Poster Boards – Maintaining member website as desired in the manner the Club has put in place, includes daily maintenance and updating such as dining reservations, updating website member directory, creating/sending email blasts, posting articles, menus hyperlinks, etc.
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Maintain current presentations for lobby display which may include creating promotional flyers for Club events and posting them in appropriate areas
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Knowledge of upcoming events and dining as to encourage members to participate in Club events and dining (cross-referencing when taking a reservation).
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Support Member Services Coordinator as requested as well as other Departments; such as, Accounting during seasonal and billing deadlines (specifically inputting chits and executing billing statements)
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Perform various administrative duties as needed
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Maintain overall appearance of front desk and coat room in appropriate manner (uncluttered)
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Distribute incoming mail
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Operate office equipment, telephone system, etc. and order office supplies and maintain appropriate inventory as required
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Contact repair service for any malfunctions of office machines
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Responds promptly to member/guest needs, solicits member feedback to improve services, meet deadlines
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Speaks clearly, listens and gets clarification, responds positively to questions, practices diplomacy when needed
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Contributes to building a positive team spirit; puts success of team above own interests
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Transfer calls according to standard operating procedures
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Treats members/guests and fellow employees with respect, keeps commitments, works with integrity and ethically upholds organizational values
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Other duties as assigned
Requirements:
- HS Diploma or GED
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Experience that is directly related to the duties and responsibilities specified
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Or any similar combination of education and experience
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Demonstrated polished, professional appearance and presentation
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Demonstrated organization and coordination skills and ability to meet deadlines and ability to multi-task in a sporadic, fast-paced environment
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Ability to have flexibility in hours/days of work and be responsible for desk coverage during operating hours
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Ability to enforce policies while maintaining a high professional demeanor
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Ability to maintain quality and safety standards
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Strong computer skills required to work with the following programs: Outlook, Excel, Word, PowerPoint, Website management and Jonas
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Excellent administrative and mathematical skills
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Strong reasoning ability and critical thinking skills
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Demonstrated strong oral and written communication skills to a wide variety of constituents
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Excellent interpersonal/relationship-building skills
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Proven record of providing excellent internal and external customer service
Pay: $16.00 per hour
Physical Demands and Work Environment
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Must be able to sit, stand, walk, squat, kneel, reach, bend, stoop, twist, climb, walk on rough ground and lift up to 10 pounds
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Must be able to handle hot and cold interior and exterior conditions
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Independent mobility
