This position is with Bel Sogno Enterprises, a sister company of Open Network Exchange
Scottsdale-based Private Family Office | Office Manager & Bookkeeper
Operating with a commitment to precision, trust, and professional excellence, our Scottsdale-based family office oversees a diverse portfolio of personal and real estate financial operations. Our mission is to maintain seamless financial workflows, meticulous reporting, and high-efficiency administrative standards across multiple properties and private accounts.
We are seeking a dedicated Office Manager & Bookkeeper to manage our essential day-to-day functions. This full-time, in-office position oversees accounts payable, banking, and comprehensive bookkeeping. Acting as a central point of contact, the successful candidate will collaborate with internal stakeholders and external CPA partners to ensure fiscal integrity and robust administrative support.
Key Responsibilities:
Financial Operations
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Manage accounts payable and process payments for property and personal obligations, including property maintenance, repairs, taxes, insurance, and recurring charges
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Reconcile bank and credit card accounts, monitor refunds/credits, and ensure timely fund availability
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Maintain secure bank and financial system access with documented permissions
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Work in QuickBooks and Dext Receipt Management, collaborating with an external CPA firm for audits, reconciliations, and reporting
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Prepare financial reports and statements for review by management and EA
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Ensure proper approvals for all payments and transactions
Office Administration
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Maintain an in-office presence for deliveries, office supplies, and general upkeep
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Manage office cleanliness, stocking, plants, and lounge areas
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Support guest needs and office events (e.g., lunch setup/tear down)
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Coordinate with property management vendors on work orders and maintenance issues
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Assist with seasonal and holiday office décor and general administrative tasks
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High School Diploma or equivalent; Bachelors degree preferred
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5+ years of experience in finance, bookkeeping, office administration, or a combined role
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Hands-on experience with QuickBooks or similar accounting software preferred
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Strong organizational, multitasking, and communication skills
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Ability to work with sensitive financial and personal information with discretion
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Proficiency in Microsoft Office (Excel, Word) and familiarity with receipt management tools
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Previous experience managing both personal and business accounts or multi-entity accounting is a plus
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As part of our hiring process for positions with financial responsibilities, all candidates who receive and accept an offer of employment will be required to successfully complete a comprehensive background screening. This screening may include, but is not limited to, employment verification, education verification, criminal history review, and a financial credit report review, where permitted by applicable law. Employment is contingent upon satisfactory results of all required background checks
BSE Benefits
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Competitive Compensation
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Flexible Time Off
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Medical Insurance for Employee (preferred rates for spouse/family)
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Affordable Dental and Vision Insurance
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401(k) Plan
Office Highlights – Scottsdale, AZ
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Covered Parking
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Onsite Press Coffee Shop
Physical Requirements
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This position requires prolonged periods of sitting and working at a computer within a standard office environment
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Ability to lift and move office supplies or deliveries as needed
