EXCELL ACADEMY
Job Opening: Administrative Assistant / Family Liaison
Position Type: Full-Time
Work Schedule: 10:00 AM – 6:00 PM
Reports To: 21CCLC Program Manager
Compensation: $35,000 – $40,000 annually (Based on experience and qualifications)
Start Date: February 15, 2025
Funding Notice: This position is grant-funded through the 21st Century Community Learning Centers (21st CCLC) program and is contingent upon continued funding.
Position Overview Excell Academy is seeking a highly organized and family-centered Administrative Assistant / Family Liaison to support our 21st Century Community Learning Centers (21CCLC) out-of-school-time programs.
This position plays a key role in program registration, attendance tracking, front-desk operations, family engagement, and community partnership coordination. The ideal candidate is detail-oriented, welcoming, culturally responsive, and committed to supporting students and families particularly those experiencing homelessness or high mobility by ensuring equitable access to 21CCLC programs and resources.
Key Responsibilities
● Manage registration and enrollment for all 21CCLC programs
● Track and maintain daily student attendance in compliance with grant requirements ● Serve as front desk staff and primary point of contact for all 21CCLC programs
● Greet families, students, and visitors in a professional and welcoming manner
● Respond to phone calls, emails, and walk-in inquiries related to programming and services
● Support families especially homeless and highly mobile families with registration and access to resources
● Maintain accurate student, family, and program records
● Assist with data collection and reporting for 21CCLC and MDE compliance
● Manage and maintain an up-to-date list of community partners
● Support coordination with enrichment providers and community organizations
● Assist with updating the school/program website with current 21CCLC information
● Support family engagement events, field trips, and special program activities
● Ensure confidentiality and compliance with FERPA and grant guidelines
Required Qualifications
● Minimum of two (2) years of administrative or school-based experience
● Experience working with families and diverse communities
● Strong organizational, communication, and customer service skills
● Proficiency in Microsoft Office and Google Workspace
Preferred Qualifications
● Associate degree required (Education, Educational Leadership, Social Work, Public Administration, or related field)
● Experience with 21CCLC or other grant-funded programs
● Experience supporting families experiencing homelessness or high mobility Why Join Excell Academy?
● Mission driven work supporting student success and family engagement
● Collaborative school and community environment
● Opportunity to make a direct impact through 21CCLC programming
Pay: $48,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
