Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary:
We are seeking a highly organized and proactive administrative professional to support engineering leadership and executive stakeholders within a dynamic, fast-paced team environment. This hybrid role is central to maintaining smooth day-to-day business operations, encompassing administrative support, budget and expense management, travel coordination, event planning, and cross-functional collaboration. The ideal candidate thrives under pressure, manages competing priorities with ease, and brings a strong service-oriented mindset to everything they do.
Job Responsibilities:
Manage complex calendars and schedules for executive stakeholders and engineering leadership
Coordinate domestic and international travel arrangements and process associated business expenses
Track and manage team budgets, morale budgets, and expense reporting with accuracy and timeliness
Plan, coordinate, and execute team events, celebrations, and morale initiatives
Support hardware coordination and procurement of office supplies, equipment, and vendor services
Serve as a primary point of contact for department operational needs and cross-team communications
Assist with headcount management and personnel operations as directed
Facilitate meetings including scheduling, agenda preparation, and logistics coordination
Provide onsite support for events and office activities, including light physical tasks such as lifting up to 20 pounds
Complete special projects and ad hoc assignments as needed to support leadership and team goals
Requirements:
2–4 years of experience in an administrative or executive support role
2–4 years of experience with expense management, budget tracking, and administrative business operations
2–4 years of experience supporting executives or large cross-functional teams in a fast-paced hybrid environment
Prior experience within a large technology or engineering organization is preferred
Strong proficiency in Microsoft Office Suite including Outlook, Teams, Excel, and PowerPoint
Experience with expense management tools and budget tracking systems
Excellent organizational skills with the ability to manage multiple priorities simultaneously
Strong interpersonal and communication skills with the ability to collaborate across functions and levels
Ability to work independently with minimal supervision in a fast-paced, hybrid environment
Flexible and adaptable with a proactive approach to problem-solving
Familiarity with administrative business operations and executive support best practices
Prior experience with Microsoft internal tools, systems, and processes is strongly preferred
Additional Details:
Location: Redmond, WA (Hybrid: 3 days/week)
Duration: 8 months
Pay Range*: $27.50 - $31 per hour
Weekly Schedule: 40 hours
Job Status: Non-Exempt
Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This role is eligible for the following benefits:
Medical, dental & vision
Hospital plans
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email [email protected]. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
