Please email a Resume and Cover Letter to: [email protected]
This full-time, permanent position is exempt according to the Fair Labor Standards Act.
This position includes full benefits coverage.
The Oregon Coast Aquarium is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
OREGON COAST AQUARIUM, INC.
POSITION TITLE: Director of Human Resources
REPORTS TO: President/CEO
JOB SUMMARY: The Director of Human Resources is responsible for developing and executing HR policies, programs and practices and aligning staff initiatives with business goals. This position manages staff recruitment, compensation, benefits, leave programs, performance, and relations. The Director of HR has oversight of all HR functions and personnel.
GENERAL ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS
1. As a member of the senior team, aligns HR initiatives with business goals, focusing on long-term talent strategy, culture, and organizational effectiveness.
2. Develops, reviews and revises HR program policies and procedures.Maintains and updates Employee Manual to reflect current law, advancement in human resource management and organizational changes.
3. Remains current in both State and Federal employment laws and regulations, and their implementation for Aquarium purposes.
4. Maintains the work structure by updating job classifications, requirements, and position descriptions for all positions.
5. Oversees the recruiting and hiring process by coordinating job postings, interviews, job offers and reference checks.
6. Conducts all background checks for staff and volunteers.
7. Directs administrative onboarding for all new staff. Informs new hires of all applicable Aquarium policies, coordinates new hire documents, job responsibilities and benefits.
8. Fosters a welcoming and inclusive workplace for all staff and volunteers.
9. Conducts exit interviews, utilizing this information for evaluation of department personnel and designated job requirements.
10. Coordinates the planning, monitoring and appraisal of work performance (annual review process). Counsels on professional development opportunities across all positions.
11. Works with the Finance Director to design annual compensation planning, including access and implementation of wage and salary changes.
12. Designs and conducts educational programs for staff on employee relations, acting in the capacity of instructor and/or facilitates trainings for staff in identified areas as necessary.
13. Remains current on all Aquarium benefits by researching and assessing benefit needs and trends. Coordinates the annual employee benefit open enrollment process.
14. Responsible for setting up and the maintenance of all employee records in applicable HR software.
15. Retains historical personnel records by maintaining a filing and retrieval system, keeping past and present records.
16. Responsible for reporting to State Accident Insurance Fund on all accidents involving staff and volunteers. Maintains accurate records.
17. Completes the Aquarium’s annual reporting to OSHA and the EEOC.
18. Addresses employment issues which include work complaints and harassment allegations. Ensures legal compliance by monitoring and implementing applicable legal requirements, conducting investigations and maintaining documents.
19. Cultivates professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks and participating in professional platforms.
20. Advances the workforce by counseling and disciplining per Aquarium policy.
21. Oversees employee engagement programs relating to the Aquarium’s strategic plan.
The above accountabilities represent work performed by this position and are not all-inclusive. The omission of a specific accountability will not preclude it from the position if the work is similar, related or a logical extension of the position.
SUPERVISORY RESPONSIBILITY
This position oversees the work of a part-time administrative assistant.
KNOWLEDGES, SKILLS and ABILITIES
· Graduation from a four-year college with a degree in Business Administrator or Human Resource or a closely related field is required. A Master’s Degree in Human Resource is preferred.
· Professional HR certification (SHRM, HRCI, or equivalent) required.
· Minimum of three years of responsibility as a Human Resource Administrator or Manager.
· Minimum of five years’ experience in shown responsibility for conflict resolution and application of policy (legal and organizational) surrounding employees.
· The ideal candidate will have exceptional communication skills, will be able to handle difficult conversations with empathy, and will be able to make technically difficult recommendations and decisions with confidence and clarity.
· Considerable knowledge of principles and practices of human resource management, dynamics of employee development and professional growth, and training program design and presentation.
- Working knowledge of state and federal labor laws and regulations.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with Microsoft 365 or related software.
In lieu of the above requirements, the incumbent may possess any combination of relevant education and experience which would demonstrate the individual’s knowledge, skill, and ability to perform the essential functions of the job.
Job Type: Full-time
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
