Job Summary
We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face and efficient coordinator of our office. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations. The ideal candidate will possess excellent communication skills, a friendly demeanor, and the ability to manage multiple tasks with precision. You will serve as the first point of contact for visitors and callers, while also handling essential clerical duties that keep our office running seamlessly. This paid position offers an exciting opportunity to contribute to a professional environment where your organizational talents shine.
Responsibilities
- Greet visitors warmly and direct them appropriately, maintaining a professional and approachable presence at the front desk
- Manage multi-line phone systems, screen calls, take messages, and transfer inquiries efficiently
- Handle incoming correspondence, emails, and deliveries with accuracy and promptness
- Maintain organized filing systems, data entry records, and ensure all documents are properly stored and easily accessible
- Schedule appointments, manage calendars, and coordinate meetings using tools like Microsoft Office
- Support office management tasks such as ordering supplies, maintaining office equipment, and overseeing general administrative functions
- Assist with accounting tasks including invoice management and tracking expenses or invoices
Requirements
- Proven experience in office administration or clerical roles with strong organizational skills
- Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), and data entry software
- Strong phone etiquette skills with experience managing multi-line phone systems in a professional setting
- Demonstrated ability to handle customer service interactions with professionalism and patience
- Familiarity with office management procedures such as filing systems, calendar management, and personal assistant tasks
- Ability to type quickly and accurately while maintaining attention to detail for proofreading purposes
- Previous experience with project management software like Procore is a plus
- Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment
- Valid driver's license and dependable vehicle is required.
- Must be able to lift at least 40 pounds
Join our team as a Secretary/Receptionist and become an integral part of our vibrant workplace! Your enthusiasm for organization combined with your dedication to excellent customer support will help us create a welcoming atmosphere while ensuring operational excellence.
Pay: $16.00 - $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
