Position Summary:
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for providing administrative support and the smooth operation of our office.
Responsibilities:
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Provide general administrative support
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Manage Fleet (Fuel Cards, Registration, Maintenance)
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Answering phone calls, responding to emails, and handling office correspondence
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Managing phone system as the primary administrator to include changing messages and managing company lines
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Maintain and distribute company phone list
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Coordinating office events / parties by facilitating event logistics to include decorations and the ordering and picking up catered food
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Maintaining subcontractor compliance and source contractors when awarded new work
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Manage and maintain an organized filing system
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Retrieving Certificates of Insurance from our companys General Liability, Automobile and Workers Comp agents and submitting to General Contractors for projects
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Set up and break down of equipment for executive meetings
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Manage travel arrangements for employees
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Company safety and compliance to include employment poster
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Holidays cards to customers and vendors
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Holiday baskets for customers - distribution of wine, gift cards etc
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Follow up emails within sales team on existing bids
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As needed errands for Owner of the company
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Other administrative related tasks as assigned
Skills:
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience with Google Workspace
- Excellent communication skills, both written and verbal
- Attention to detail and accuracy in all work tasks
- Ability to maintain confidentiality when handling sensitive information
- Experience with phone systems and general office equipment
- Bilingual English/Spanish a plus
- If you are a proactive individual with excellent organizational skills and a passion for providing administrative support, we would love to hear from you. Apply today to join our team as an Office Administrator!
Offered compensation: $50,000/yr - $55,000/yr
