Are you a proactive, detail-driven professional who takes pride in keeping an office running smoothly behind the scenes? A high-touch finance firm in DC is looking for an Office Coordinator to join its team. In this role, you'll be the go-to person for front-desk coverage, operations, vendor relationships, administrative and projects support, and day-to-day office logistics. This professional ensures the workplace runs efficiently and every team member, client, and guest has a great experience.
Key Responsibilities:
· Greet and assist all guests, clients, and team with warmth and professionalism, coordinating logistics alongside maintaining a welcoming, clean office space.
· Provide exceptional customer service via phone coverage, email correspondence and in-person interactions.
· Oversee day-to-day operations, such as incoming and outbound mail, supply inventory, shared space upkeep, and coordination of building needs and vendor services.
· Act as the go-to liaison between building management and outside vendors, coordinating requests, deliveries, and shared-space reservations.
· Support administrative functions for the DC office involving employee onboarding and offboarding, set up for meetings and events, meeting material finalization and distribution, and technology needs.
· Provide scheduling support to internal teams while maintaining strict confidentiality and organized recordkeeping.
Why You'll Love Working Here:
· Established firm serving a sophisticated client base with a long-term investment philosophy and national footprint.
· Hybrid work environment with three days in office per week. Candidates must be able to adjust their schedule to meet the needs of the firm.
· Competitive compensation and benefits package, including medical, dental, and vision, 401(k), commuter benefits, PTO, and much more.
What We're Looking For:
· Service-minded and polished. You bring at least three years of office coordination experience, a warm and professional presence, and genuine care for delivering a great experience to everyone you interact with.
· Steady. You juggle multiple priorities with ease, follow through on commitments, and bring a sharp attention to detail.
· Trustworthy. You approach sensitive information thoughtfully and responsibly, upholding strict confidentiality and professionalism at all times.
· Hands-on. You're comfortable picking up new systems quickly, solving problems on the fly, and pitching in wherever the team needs support in a fast-paced environment.
· Professional. You will make a great impression representing the firm to the public.
The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
Pay: $75,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: Hybrid remote in Washington, DC 20006
