Part-Time Finance Administrator & Bookkeeper
Help Build the Financial Foundation of a High-Growth Technology Company
Brogav Solutions is one of the fastest-growing companies in the data center infrastructure industry. As we continue our rapid growth, we are looking for a highly organized and detail-oriented Finance Administrator to help support and scale our financial operations.
This is more than a traditional bookkeeping position. The right candidate will play a key role in building the processes, systems, and financial infrastructure needed to support a company experiencing significant year-over-year growth.
Working directly with company leadership and the Finance Manager, you'll help manage the day-to-day accounting activities that keep the business running while gaining exposure to the operational and financial challenges of a rapidly expanding organization.
If you're looking for a role where your work matters, your ideas are valued, and there is a clear path for professional growth, we'd love to meet you.
Compensation: $32-$38 per hour
Schedule: Approximately 20-25 hours per week
Location: In-Office
Growth Opportunity: This role is expected to evolve as the company grows and may develop into a full-time finance position with increasing responsibility.
Key Responsibilities
Accounts Payable
- Enter vendor bills and invoices into QuickBooks Online and maintain accurate vendor records.
- Match purchase orders, invoices, receipts, and supporting documentation while identifying missing information.
- Manage vendor credits, payment inquiries, W-9 documentation, and year-end 1099 preparation.
Accounts Receivable
- Create and distribute customer invoices accurately and on time while maintaining billing records and tracking systems.
- Apply customer payments, record deposits, and maintain accurate accounts receivable records.
- Monitor past-due accounts, send collection reminders, prepare aging reports, and resolve payment discrepancies.
Banking & Cash Management
- Download, review, and process daily banking activity through QuickBooks Online bank feeds.
- Assist with bank and credit card reconciliations and maintain accurate cash transaction records.
- Ensure customer payments and deposits are properly recorded and applied.
Expense Management
- Review employee expense reports, collect supporting documentation, and code expenses to the appropriate general ledger accounts.
- Process approved reimbursements and assist with payroll-related expense administration.
General Bookkeeping
- Maintain accurate financial records in QuickBooks Online, including transaction coding and general ledger maintenance.
- Assist with account reconciliations, month-end activities, and documentation management.
- Ensure financial data is accurate, complete, and consistently maintained across accounting systems.
Administrative Finance Support
- Set up and maintain customer and vendor records, including credit applications and certificates of insurance (COIs).
- Monitor accounting email communications and respond to routine customer and vendor inquiries.
- Organize, scan, file, and maintain accounting documentation and procedures.
Success in This Role
- Customer invoices are issued accurately and promptly.
- Vendor bills are processed accurately and on time.
- Accounts receivable balances remain current and collections are proactively managed.
- Bank and credit card transactions are properly recorded and reconciled.
- Financial records are organized, accurate, and audit-ready.
- Vendors, customers, and internal team members receive responsive support.
Qualifications
- Minimum 3 years of bookkeeping or accounting support experience.
- Strong QuickBooks Online experience required.
- Experience with accounts payable and accounts receivable processes.
- Experience processing invoices, reconciliations, and collections.
- Proficiency with Microsoft Excel and Microsoft Office.
- Strong organizational and time-management skills.
- High attention to detail and accuracy.
Join a company in growth mode and help build the financial foundation for our next stage of success. This role offers the opportunity to work closely with leadership, make a meaningful impact, and contribute to a fast-growing organization. While the position begins as part-time, we expect it to grow alongside the company and develop into a full-time opportunity for the right person.
Pay: $32.00 - $38.00 per hour
Benefits:
Application Question(s):
- This position is expected to grow into a full-time role as the company expands. Would you be interested in a future full-time opportunity?
- This position is expected to begin at approximately 20–25 hours per week and will develop into a full-time role as the company grows. What interests you about a part-time opportunity at this stage of your career, and how do you see your ideal work schedule evolving over the next few years?
Experience:
- finance admin/ bookkeeping : 3 years (Required)
- QuickBooks online: 3 years (Required)
Work Location: In person
