HGFA Architects is seeking a highly organized, detail-oriented Office Administrator to serve as the hub of our office operations. This position plays a key role in supporting our Co-Founders, managing day-to-day administrative functions, assisting with accounting and invoicing, and supporting tenant relations for the Granite Tower.
If you enjoy variety in your work, thrive in a professional office environment, and take pride in keeping operations running smoothly, we'd love to hear from you.
What You'll Do
- As our Office Administrator, you'll help keep the office operating efficiently by:
- Greeting callers and directing incoming phone calls
- Scheduling meetings and coordinating calendars
- Maintaining office records and filing systems
- Ordering office, kitchen, and postage supplies
- Preparing and processing invoices and posting payments
- Assisting with contracts, change orders, specifications, and other business documents
- Organizing project documentation and shop submittals
- Managing personnel files and new hire paperwork
- Tracking petty cash and preparing bank deposits
- Supporting Granite Tower tenant billing, lease renewals, rent increases, and payment records
- Coordinating maintenance requests and vendor services for tenants
- Performing a variety of administrative projects and office support duties
What We're Looking For
- High school diploma or GED required
- 2–3 years of administrative, executive assistant, or office support experience
- Experience with QuickBooks, including invoicing and payment processing
- Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint)
- Excellent communication and customer service skills
- Strong organizational skills with exceptional attention to detail
- Ability to prioritize multiple responsibilities while maintaining accuracy
- Professional judgment and discretion when handling confidential information
Why You'll Enjoy This Role
This is an excellent opportunity for someone who enjoys being the person others rely on to keep an office organized and operating efficiently. Every day brings a mix of administrative support, customer service, accounting functions, and project coordination, making this an engaging and rewarding role.
We offer a comprehensive benefits package featuring paid vacation, employer-paid employee health insurance, paid holidays, life insurance, an HSA option, and a 3% SIMPLE IRA employer match.
Work Environment
This is a full-time, in-office position in a professional office setting.
Apply Today
If you're an organized professional who enjoys taking ownership of office operations and supporting a collaborative team, we'd love to meet you.
HGFA Architects is an Equal Opportunity Employer.
Pay: $23.50 - $26.00 per hour
Benefits:
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
Work Location: In person
