Administrative Assistant (Part-Time)
Location: Eagle Point, Oregon (In Office)
This position is ideal for someone who enjoys helping people, thrives in an organized environment, and takes pride in keeping things running smoothly. We are looking for someone who is proactive, detail-oriented, and willing to learn. The right candidate will have the opportunity to grow with our company as we continue to expand.
Hours
- Part-time to start
- Additional hours available during tax season (January–April)
- Potential for a full-time position in the future
- Schedule to be established with the selected candidate
Compensation
- Compensation is based on education, experience, and qualifications.
Responsibilities
- Answer and direct incoming phone calls
- Schedule client appointments
- Greet clients and provide exceptional customer service
- Organize and maintain client files and documentation
- Scan, upload, and manage electronic documents
- Follow up with clients regarding missing information and signatures
- Assist with invoicing and client billing
- Perform data entry and light bookkeeping duties
- Order office supplies and maintain office organization
- Assist with administrative projects and tax season workflows
- Provide general support as needed
Qualifications
Required
- Previous administrative or office management experience
- Experience working in a professional office environment
- Excellent organizational and time management skills
- Strong attention to detail
- Professional written and verbal communication skills
- Proficiency in Microsoft Office, including Word and Excel
- Ability to work independently and manage multiple priorities
- Positive attitude and willingness to learn
- Ability to maintain strict confidentiality of all client and company information
What We're Looking For
We are seeking someone who takes initiative and enjoys creating organization and efficiency. The ideal candidate is dependable, professional, and comfortable communicating with clients while managing multiple projects and deadlines.
This position is more than answering phones—it's an opportunity to become an integral part of a growing business. We value integrity, professionalism, and a commitment to providing exceptional service to our clients.
Confidentiality
Due to the sensitive nature of our clients' financial and tax information, maintaining strict confidentiality is a non-negotiable requirement of this position.
If you're looking for an opportunity to grow with a professional and expanding firm, we would love to hear from you.
Education:
- High school or equivalent (Required)
Experience:
- professional: 1 year (Required)
Ability to Commute:
- Eagle Point, OR 97524 (Required)
Work Location: In person
