About Us
At Divaris, we are one of the largest and most highly regarded full-service commercial real estate firms in the mid-Atlantic region. Our mission is simple: to consistently meet and exceed the expectations of our clients by leveraging our unique combination of talent, technology, and connectedness.
We believe that our people and their vision for the success of our clients is the single greatest asset that we can offer. Our employees come from a wide variety of disciplines in the commercial real estate world, with a combined skill set that allows us to navigate this multifaceted industry with both agility and efficiency.
The Position
Are you organized, professional, and customer-service driven? We are seeking a full-time, onsite Property Administrator to join our commercial real estate team and play a key role in supporting daily property management operations.
This entry level position is ideal for someone who enjoys working in a fast-paced office environment, interacting with customers, and being part of a collaborative team. We are seeking a candidate who is detail-oriented, responsive, and can successfully manage multiple priorities while maintaining a high level of professionalism.
What You’ll Do:
- Provide administrative support to the Property Management Team, including preparing correspondence, maintaining spreadsheets and files, and assisting with setup of reports and budgets
- Serve as a primary point of contact for tenant and vendor inquiries by responding promptly and professionally to emails, calls, service requests, and general concerns
- Coordinate tenant-related administrative tasks, including welcome packages, tenant billbacks, utility account setup, Commercial Café assistance, and key fob management
- Prepare vendor service contracts, collect and track required vendor and tenant documentation including COIs and W-9s, and maintain accurate records
- Maintain organized tenant files and property tracking systems while supporting the overall day-to-day operations of the management office
- Assist with front desk reception coverage and general office support as needed
What We’re Looking For
- Excellent communication and customer service skills
- Excellent organizational skills and attention to detail
- Ability to multitask and prioritize effectively
- Proficiency in Microsoft Office, particularly Excel
- Professional and dependable work ethic
- Previous commercial real estate experience preferred
- Experience with Yardi and Payscan is a plus
Additional Info:
- This position requires a background check and drug screening.
Why Join Us?
We offer a competitive salary, an outstanding benefits package, and a dynamic workplace culture.
Our benefits include:
- Medical, dental, and vision insurance
- Health savings and flexible spending accounts
- 401(k) with company match
- Paid vacation, personal, and sick time off
- Professional growth opportunities
If you’re looking to grow your career in commercial real estate with a supportive and professional team, we’d love to hear from you.
Divaris is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Experience:
- administrative: 1 year (Required)
- intermediate level Excel: 1 year (Required)
- Yardi: 1 year (Preferred)
Work Location: In person
