Our Mission
Great River Eye Clinic is dedicated to improving lives through exceptional eye care while supporting you and your loved ones with integrity and compassion.
Core Values
Integrity
Excellence
Kindness
Community
Innovation
Job Overview
We are looking for a dynamic and detail-oriented Administrative Assistant with expertise in Accounts Payable and Human Resources to support our clinic’s daily operations. The ideal candidate will possess strong organizational skills, office management experience, and excellent communication abilities.
Main Job Tasks, Duties and Responsibilities
- Assemble, review and verify invoices and check requests, flag and clarify any unusual or questionable invoice items or prices, sort, code and match invoices, entry and upload invoices into system, track expenses and process expense reports, prepare and process electronic transfers and payments, assist reconciling accounts payable transactions, prepare analysis of accounts, monitor accounts to ensure payments are up to date, research and resolve invoice discrepancies and issues, maintain vendor files, correspond with vendors and respond to inquiries, produce monthly reports, assist with month end closing, provide supporting documentation for audits, maintain accurate historical records, maintain confidentiality of organizational information. Tag and monitor fixed assets, Pay supplier invoices in a timely manner, Take all reasonable discounts on supplier invoices, Pay any debt as it comes due for payment, Monitor debt levels and compliance with debt covenants, Collect sales taxes from customers and remit them to the government, Ensure that receivables are collected promptly, Record cash receipts and make bank deposits, Conduct a monthly reconciliation of every bank account, Conduct periodic reconciliations of all accounts to ensure their accuracy, Maintain the petty cash fund, Issue financial statements, Provide information to the external accountant who creates the company’s financial statements, Assemble information for external auditors for the annual audit, Calculate and issue financial analysis of the financial statements, Maintain an orderly accounting filing system, Maintain the chart of accounts, Maintain the annual budget, Calculate variances from the budget and report significant issues to management, Comply with local, state, and federal government reporting requirements, and Follow accounting policies and procedures.
HR
- Managing all day-to-day HR administration tasks; ensuring that all employee and HR records are accurate and up to date, assisting with the end-to-end recruitment process, assisting with monthly payroll and resolving payment issues. Preparing job offer emails and employment offer contracts, Supporting the development of performance review processes and reward schemes, taking full responsibility for all annual leave and attendance records, inducting new staff and overseeing probationary period,
Administrative Assistant
- Perform patient audits, assist with VA patient tracking, and credential providers and locations. Provide clerical and administrative support to management and teams as requested.
Education and Experience
- Knowledge of accounts payable, knowledge of general accounting procedures, knowledge of relevant accounting software (QuickBooks), proficient in data entry and management, accounts payable or general accounting experience encouraged. Knowledge or willingness to learn about HR responsibilities.
Key Skills and Competencies
- Organizing and prioritizing, attention to detail and accuracy, confidentiality, judgment, communication skills, vendor relationship skills, information management skills, problem analysis and problem-solving skills, team work, professional integrity, ability to meet deadlines
Pay: $19.50 - $20.50 per hour
Benefits:
- 401(k)
- Employee discount
- Health insurance
- Health savings account
- Paid time off
Work Location: In person
