Overview
We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team! This vital role combines office management expertise with exceptional administrative skills to ensure smooth daily operations. You will be the backbone of our office environment, providing outstanding support to staff and clients alike. Your proactive approach, technical proficiency, and excellent communication skills will help foster an efficient, welcoming workplace. This paid position offers an exciting opportunity to develop your career in a fast-paced, supportive setting.
Duties
- Primary Responsibilities:
- Receptionist Work
- Greeting / Welcome / Provide information to visitors and others coming into the Church
- Phones
- Administration
- Administrative assistance to – in order of priority:
1. Senior Pastor
2. Other Church Staff
3. Lay Leadership
4. Others in the Church
- Make weekly deposit to the Bank
- Create weekly bulletin
- Oversee printing of bulletin and worship scripts
- Maintain Church E-mail, Open and route mail
- Memorial / Funeral Service & Reception Support
- Keep current membership records, addresses and directories (ACS, Breeze, Historical, Baptism, confirmation, marriage, death, transfers)
- Support Church Membership Process
- Support of Mountain Sky Conference admin needs:
- Prepare and publish annual Church Conference reportsPrepare and submit annual statistical reports to the Mountain Sky statistician
- Office Management
- Calendar maintenance for church events only
- Door Access Card/Fob Maintenance for congregation and church functions
- Sunday Morning Altar Flowers Process
- Operate and train others to operate all office machines, including telephone, copier, postage machine, laminator, network computers, as well as ensuring all equipment is maintained.
- Recruit, train and supervise church office volunteers
- Maintain inventory and order office and church supplies as needed.
- Continually improve and update office systems and office proceduresOther Responsibilities:
- Find a suitable replacement when absent and give staff and pastor ample notice of upcoming vacations, etc.
- Attend Staff meetings.
- Meet with the Senior Pastor for an annual review as determined by the Senior Pastor and/or the Staff Parish Committee.
- Complete a “Report of Absence from Work” form when absent from work.
- Read and follow the Personnel Guidelines provided by the Church.
- Willingness to accept all duties as assigned.
Experience
- Proven ability to manage an office.
- ● Secretarial experience.
- Ability to work without close supervision.
- Computer proficiency in Microsoft 365 App’s, ACS Membership Program, Dropbox, Google drive, MailChimp.
- Experience in recruiting, training, and supervising volunteers.
- Good communication skills.
- Commitment to confidentiality.
- Ability to appropriately prioritize workload.
- Willingness to cooperate with other members of the Church staff team.
- The position is a “ministry” and hence a sense of call or leading by God should be present.
This is a great opportunity for those who seek part time work within a caring and supportive office environment!
Pay: $18.00 - $24.00 per hour
Work Location: In person
