This position is In-Person, we are looking for candidates Bondurant, IA area.
Job Description:
Oversees all financial operations related to liability accounts, including parts purchasing, recurring liabilities, sales taxes, payroll taxes, lease liabilities, and any notes payable. This role is responsible for processing vendor invoices and payments, maintaining vendor records, and supporting accounting operations. The AP Specialist ensures accurate financial records, regulatory compliance, and timely reporting while working closely with internal teams and vendors.
Duties/ Responsibilities:
· Set up and maintain vendor accounts, including completing credit applications
· Process and enter vendor invoices accurately and on time
· Respond to vendor inquiries and resolve payment discrepancies
· Assist with purchasing equipment, parts, and supplies
· Calculate, file, and remit monthly sales tax returns; consulting on sales tax rates as needed
o Includes compiling & reporting Use Tax
· Manage company credit card expenses, including WellsOne reconciliations
· Manage the Amazon Business account and business supply purchases
· Assist with preparing checks, ACH, and electronic payments
· Reconcile issued and outstanding checks
· Prepare, issue, and file annual 1099-MISC and 1099-NEC forms
· Maintain compliance with IRS vendor requirements, including W-9s, TIN solicitations, B Notices, and backup withholding
· Enter all lease liabilities and ensure timely payment, as well as provide all lease data for audits when requested
· Support month-end close and audit requests & prepare journal entries as needed
· Prepare and distribute monthly departmental expense reports
· Support external and internal audits, providing documentation and explanations as required.
o Requires close monitoring and reconciliations of all liabilities, especially Accounts Payable, recuring monthly accruals, payroll tax reconciliations, all sales tax liabilities, any vehicle loans, and parts purchase accruals.
· Follow company accounting policies and internal controls
Required Skills/ Abilities:
3 years of experience in managing Accounts Payable required.
· Bachelor’s degree in Accounting, Finance, or Business Administration
· Experience in the heavy equipment, construction, or dealership industry strongly preferred.
· Working knowledge of equipment financing, rental billing systems, and manufacturer programs.
· Proficiency with ERP and dealership management systems (e.g., CDK/Intellidealer, e-Emphasys, SAP, or similar).
· Strong communication, problem-solving, and leadership abilities.
· Ability to manage multiple priorities in a fast-paced, high-volume environment.
· Organized with extreme attention to detail.
Pay: From $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Opportunities for advancement
- Paid time off
- Vision insurance
Application Question(s):
- What is your current volume of invoices (daily or weekly) and which AP accounts do you currently manage (vendor payments, overhead/utilities, vehicle loans, floorplans, sales tax, payroll liabilities, etc.)?
- Will you be able to provide references from your 3 most recent employers (including current employer)?
Experience:
- Managing Accounts payable: 3 years (Required)
Ability to Commute:
- Bondurant, IA 50035 (Required)
Work Location: In person
