JOB The City of Roanoke is seeking a Budget/Business Analyst in the Department of Management and Budget to develop and evaluate operating and capital budgets and operational methods and procedures of all City departments. The successful candidate will assist in the development, preparation, publication and monitoring of the annual operating and grants budget, capital improvement program and capital maintenance and equipment replacement program. They will also develop and analyze financial trend information and prepare related analytical reports for review. Bachelor's degree from four-year college or university with major course work in business management, public administration, accounting or related field; three to five years related experience and/or training in the application of related principles and techniques; or equivalent combination of education and experience is required.
The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.
To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.
This is an exempt position. EXAMPLE OF DUTIES
SUMMARY
Performs a wide variety of activities focused on analysis and re-engineering of business processes to maximize quality of service and cost effectiveness from the perspective of budget planning and monitoring or the advancement of technology.
ESSENTIAL DUTIES AND RESPONSIBILITIES include some or all of the following. Other duties may be assigned.
Budget Analyst Role Overview
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Budget Development & Monitoring: Help create, prepare, and track the annual operating budget, grants, capital improvement plans, and equipment replacement programs.
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Support Departments:Work with departmentson tracking expenditures, revenues, andsupportthem on how to budget and plan for the next fiscal year. Additionally, act as a liaisonbetweenthe division of management and budgetand the City Manager’s Office.
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Data Analysis & Reporting:Analyze trends and prepare reports for review, highlighting important budget and operational insights.
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Presentations:Present findings and recommendations both in writing and verbally, integrating strategic planning into the budgeting processfor different committees, departments, leadership, etc.
Pre-Budget DevelopmentResponsibilities(Yearly)
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Track department expenditures, revenues, and buildtrends
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Coordinate with departments on expenditure monitoring – meeting once a month (required)
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Prepare expenditure reports quarterly, informing the supervisor of department spending and issuesmonthly (required)
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Participate in the new hire orientation presentation
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Sign up for training related to Government budgeting – continuing education (required) (online-ONLY – unless approved by supervisor for offsite)
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Train the departments of the Oracle platform,when needed
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Coordinate with the accounting staff on discrepancies in the department's expenditures
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Reconciletheadopted budget with the current budgetquarterlyand communicate with departments on differences
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Assistwith reconcilingpurchase orders and P-Card transactions to ensure departments are aware of their encumbrances and charges
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Assistaccounting staff intheYear-end process
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Educate departments on account coding
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Join committees, boards, and commissions (recommended) as part of continuing education
Budget Development Responsibilities(Seasonal)
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Present to the budget committee on department spending toassistwith next fiscal year’s budgeting
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Assistdepartments in preparing the budget for the budget committee
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Attend community meetings andassistin prep workrequired
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Attend budget presentations and public hearings
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Assistin responding to City Council questions
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Review externalagencies'applications
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Prepare analysis reports on expenditures, personnel, revenues, etc.,forthebudget committee
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Assistin budgeting for General Fund grant match items needed for the next fiscal year
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Assistin personnel budgeting and reconciling positions
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Assistinthepreparation ofthecapital improvement program plan andworkwith project managers
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Assistin revenue and expenditure projections
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Assistin updating the Finance Website and posting budget materials, when needed
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Prepare budget documentitems, ordinances, reports,presentations, etc., as assigned by your supervisor.Examples include.
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Fee compendium department updates
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External agency letters
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Review the GFOA criteria
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Follow up with departments on budget requests
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Budget document sections
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Budget Advertisements
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Council reports
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Presentations to City Council, when needed
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Work over 40 hoursa weekin preparation for adopting the budget (required)
Dept
Dept Name
Unit
Unit Name
255
Real Estate Dept
1235
1235-RES
300
City Manager
1215
1215-Executive Performance
305
Community Engagement
1213
1213-Citizen Eng
340
Human Resources
1261
1261-HR
340
Human Resources
1263
1263-EMP HLTH SVCS
610
Planning, Building,& Development
3412
3412-Develop Services
610
Planning, Building, & Development
3413
3413-Comm Services
610
Planning, Building, & Development
3414
3414-Strategic Management & Admin
650
Libraries
2150
2150-Law Library
650
Libraries
7310
7310-Libraries
650
Libraries
8210
8210-VCE
SUPERVISORY RESPONSIBILITIES
May be called upon to act in a leadership role for specific projects but does not have regular supervisory duties. SUPPLEMENTAL INFORMATION LANGUAGE SKILLS
Ability to read, analyze, and interpret complex documents. Ability to respond effectively to sensitive inquiries or complaints orally and in writing. Ability to make effective and persuasive presentations on controversial or complex topics to city council, management, public groups, and/or boards of directors. Ability to negotiate and resolve conflicts. Ability to organize, direct and coordinate a complete range of administrative activities obtaining maximum efficiency.
REASONING ABILITY
Ability to apply principles of logical or scientific thinking to a wide range of problems. Ability to deal with complex problems or issues. Ability to interpret an extensive variety of technical information and deal with several abstract and concrete variables. Ability to formulate a vision and develop practical courses of action to accomplish goals. Ability to identify key stakeholders and create teams to solve complex issues. Ability to think strategically.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid appropriate driver's permit issued by the Commonwealth of Virginia.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.