About Us:
EMIT Therapeutics is an ABA therapy provider dedicated to helping children and families thrive through individualized, evidence-based care. At our Voorhees Center, we take pride in creating a supportive environment for both clients and staff. We are looking for a reliable and organized office assistant to join our growing team and provide essential support to our clinical staff and center operations.
Position Overview:
The Administrative Assistant will play a key role in ensuring the smooth daily operations of our Voorhees Center. This position requires strong organizational skills, attention to detail, and the ability to multitask in a collaborative environment. The ideal candidate is friendly, dependable, and proactive in supporting both administrative and client-facing needs.
Hours/Schedule & Location:
- Schedule: Part time, Entry-Level, Year-round
- Hours: 25-30 hours per week
- Required availability: Monday, Wednesday, Friday
- Additional availability preferred : Saturdays (not every week)
- Shift: 8:00 am to 5:00 pm
Responsibilities:
- Greet and check in clients as they arrive, ensuring a warm and professional experience.
- Answer and direct phone calls, check and respond to emails, and maintain clear communication across the team.
- Provide administrative support to clinical staff, including filing, scanning, copying, and organizing documents.
- Maintain a clean, organized, and stocked office environment.
- Track inventory and assist with ordering supplies to ensure clinical staff have what they need.
- Assist with scheduling, data entry, and other administrative tasks as assigned.
- Support clinical staff with various day-to-day needs and special projects.
- Acts as a positive role model for all staff, families and children working with EMIT.
- Adheres to all policies and procedures.
- Maintains client confidentiality per EMIT Therapeutics policy and HIPAA Privacy Regulations.
Qualifications:
- High school diploma required
- Associate's degree preferred but not required
- School/daycare experience preferred but not required
- Eperience working with children preferred (but candidates with transferable experience or interest are encouraged to apply)
- Strong organizational and time-management skills with attention to detail.
- Ability to multitask, prioritize, and adapt in a fast-paced environment.
- Professional communication skills, both written and verbal.
- Friendly, approachable demeanor with a customer service mindset.
Why Join EMIT Therapeutics?
- Be part of a mission-driven organization making a positive difference in children’s lives.
- Supportive and collaborative team environment.
- Opportunity for growth and development within a rapidly expanding company.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Job Type: Part-time
Pay: $20.00 per hour
Benefits:
- 401(k) matching
- Flexible schedule
- Health insurance
Experience:
- Administrative: 1 year (Preferred)
Ability to Commute:
- Voorhees, NJ 08043 (Required)
Ability to Relocate:
- Voorhees, NJ 08043: Relocate before starting work (Required)
Work Location: In person
