Medical Front Desk Administrative Assistant
Location: Pasadena, CA
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Pay Rate: $28.00 per hour
Temp to Perm
Requirements
- Minimum 1 year of experience in a healthcare, medical front office, medical business office, IPA, medical group, managed care, healthcare administration, or health insurance environment required.
- Prior front desk, administrative assistant, office assistant, receptionist, or executive support experience required.
- Must have strong verbal and written communication skills.
- Must be professional, dependable, punctual, organized, and detail-oriented.
- Must be comfortable interacting with staff, visitors, vendors, interview candidates, and executive-level guests.
- Must be able to maintain confidentiality when handling sensitive company, employee, executive, legal, compliance, or healthcare-related information.
- Must be comfortable assisting with a variety of office support duties, including phones, mail, supplies, scheduling, filing, documents, and meeting support.
- Proficiency with Microsoft Office, email, calendars, and general office technology required.
- Must be able to lift, carry, receive, and put away supplies weighing up to approximately 20–30 lbs.
Responsibilities
- Greet and assist occasional visitors, vendors, deliveries, interview candidates, and meeting guests.
- Monitor front desk activity and assist with visitor sign-in procedures.
- Answer, screen, and direct incoming calls as needed.
- Receive, sort, distribute, and deliver mail, documents, and internal correspondence.
- Order, receive, organize, and put away office and janitorial supplies.
- Monitor office supply inventory and communicate ordering needs.
- Assist the CEO and executive staff with administrative tasks as needed.
- Help schedule meetings, maintain calendars, and assist with meeting coordination.
- Occasionally sit in on meetings to take notes and prepare meeting summaries or minutes.
- Draft, edit, and proofread memos, internal communications, letters, and other documents.
- Assist with filing, travel arrangements, meeting preparation, and special projects.
- Follow company policies, procedures, HIPAA requirements, and compliance standards.
Pay: From $28.00 per hour
Work Location: In person
