Summary
Under the general supervision of the Special Education Teacher and/or the Special Education Department, the Special Education Records Assistant supports the state and federal compliance of student IEP's (Individualized Education Programs) in multiple school locations by assisting school Special Education staff, including assigned teachers and related servers. Areas of assistance include calendaring and scheduling meetings, filing and organizing documents in special education files, creating reports, and verifying student caseloads/counts.
Description
Classified position is announced to all qualified applicants. Applications must be submitted no later than Monday June 8, 2026
Special Education Records Assistant // Centerville Elementary & Holbrook Elementary
3 hrs p/day // 9 months // Salary Grade 4 - $18.11 per hour (Support Salary Table 2026-2027)
[Promotions result in a minimum 5% increase]
ESSENTIAL JOB FUNCTIONS:
Schedules and calendars meetings regarding and pertaining to student IEPs (Individual Education Program), coordinating with parents, Special Education staff, LEAs, Related Servers and any outside agencies that may be part of the IEP team.
Maintains student Special Education files, creating, copying and filing reports and documents; maintains consent forms, authorizations and requests for records; prepares files for transfer to other locations, creating and maintaining documentation of transfer.
Verifies caseload listings; assists with Special Education counts; reviews and communicates with staff regarding pending reports, IEP timelines, archiving, etc.
Prepares and sends reports and other documents to parents, school and district staff, and other authorized recipients.
Assists district Technical Compliance Managers in gathering and disseminating information.
Maintains and provides information from outside agencies that may be of benefit to students/parents/staff.
Performs other duties as assigned at the discretion of the Special Education Department.
MINIMUM REQUIREMENTS:
High school diploma or equivalent education and/or experience.
District inservice training (required after hiring).
Proficient computer skills (including Microsoft Office 365 suite of applications, web applications, etc.)
KNOWLEDGE, SKILLS AND ABILITIES:
Excellent verbal and written communication skills.
Ability to perform administrative functions such as organizing and completing paperwork, gathering and tracking data, and reading and understanding technical documents.
Ability to work independently and as part of a team.
Strong commitment to customer service.
Sensitivity and the ability to keep confidentialities.
Ability to use small office equipment and computers.
PHYSICAL DEMANDS:
Mild physical work: Exerting up to 20 pounds of force occasionally to move objects. The work also requires the following physical abilities in order to perform the essential job functions: grasping, handling, lifting, pulling, pushing, reaching, repetitive motion, standing, stooping, visual acuity, and walking.
WORKING CONDITIONS:
Employees in this position work in a dynamic environment that requires them to be sensitive to change and responsive to changing goals, priorities, and needs.
**Davis School District is an Equal Opportunity Employer**
