Job Summary
We are seeking a highly organized and proactive Personal Assistant to provide exceptional administrative support to our executive team. This dynamic role involves managing complex calendars, coordinating projects, handling correspondence, and ensuring smooth office operations. The ideal candidate will demonstrate excellent communication skills, technical proficiency, and a keen eye for detail to help our leaders stay focused on strategic priorities. This paid position offers an exciting opportunity to work in a fast-paced environment where your organizational talents and dedication will make a meaningful impact every day.
Duties
- Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements with precision and efficiency
- Provide comprehensive administrative support including email management, transcription, proofreading, and document preparation
- Organize and oversee office operations such as filing, data entry, bookkeeping using QuickBooks, and maintaining office supplies
- Facilitate communication through professional phone etiquette, multi-line phone systems, video conferencing software, and collaboration tools like Google Workspace and Microsoft Office
- Assist with event planning for company meetings, conferences, and special events while ensuring all logistics are handled seamlessly
- Support project coordination efforts by tracking deadlines, preparing reports, and collaborating with various teams to meet organizational goals
- Handle personal assistant responsibilities such as managing personal schedules for executives and coordinating personal errands when needed
Skills
- Proven experience as a Personal Assistant or Executive Assistant with strong office management skills
- Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Proficiency in productivity software including Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools
- Technical proficiency with video conferencing software (e.g., Zoom, Microsoft Teams), Docusign for document signing, and multi-line phone systems
- Experience with bookkeeping software like QuickBooks and basic accounting or bookkeeping tasks
- Excellent written and verbal communication skills coupled with professional phone etiquette
- Strong attention to detail for proofreading, transcription, filing, and data accuracy
- Ability to collaborate effectively with C-suite executives and cross-functional teams while maintaining confidentiality
- Demonstrated ability to handle multiple projects simultaneously while maintaining high productivity levels
Join us in this vital role where your organizational expertise will empower our leadership team to excel! This is a paid position designed for motivated professionals eager to contribute their skills in a vibrant work environment.
Pay: $20.00 - $25.00 per hour
Benefits:
Work Location: Hybrid remote in Canton, MI 48187
