Position Summary: The Staff Accountant is responsible for grant management, general ledger accounting and financial analysis.
Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Grant Management
- Ensure grant-related services are recorded and tracked appropriately in accounting systems. Maintain all supporting documentation.
- Update and maintain grant management model for accounting, management reporting, and audit purposes. Reconcile to General Ledger.
- Evaluate eligibility for reimbursement based on contract terms and approved budgets.
- Prepare and submit requests for reimbursement per grantor’s published schedule.
- Prepare management reports and participate in grant reviews per established schedule.
- Participate in grant applications, budget revisions, and program audits as needed.
Accounts Receivable
- Monitor fee-for-service activity, report and resolve discrepancies.
- Ensure transactions are recorded accurately in the general ledger.
- Prepare management reports and related analysis by established deadlines.
Month-End Processing
- Prepare and enter biweekly payroll journal entries.
- Prepare and enter closing journal entries into accounting system.
- Record receivable payments to general ledger.
- Record recurring expenditures for rent, bank fees, and merchant fees.
- Reconcile monthly investment account activity and record associated journal entries.
- Record journal entries for monthly depreciation and prepaid expenses.
- Prepare reconciliation for restricted assets and record journal entry as needed.
- Reconcile GL accounts and bank reconciliation as assigned, review with CFO.
- Assist with preparation of monthly financial package.
Other Responsibilities
- Prepare and distribute management reports (departmental budget versus actual reports).
- Maintain records for audit.
- Assist with year-end duties, including preparing and recording accruals and assisting with annual independent audit.
- Document processes (desk procedures).
- Crosstrain with departmental staff on all primary functions.
- Other duties may be assigned by the Chief Financial Officer.
Competencies: To perform the job successfully, an individual should demonstrate the following:
Accounting - Demonstrates knowledge of generally accepted accounting principles. Works with a high degree of accuracy.
Grant Management – Demonstrates familiarity with 2 CFR 200 Uniform Guidance for Federal Awards and Uniform Grant Management Standards (UGMS).
Planning and Organization - Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner.
Problem Solving and Initiative - Identifies and communicates problems, together with proposed solutions, in a timely manner. Resolves problems in early stages. Gathers and analyzes information skillfully. Works well in group problem solving situations.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
- Bachelor’s degree or higher in accounting or related field.
- 3-5 years of recent and relevant work experience.
- Nonprofit accounting experience a plus.
- Excellent communication and interpersonal skills.
- Ability to speak with self-confidence.
- Ability to produce professional correspondence and presentations.
- Ability to identify and plan long- and short-term goals.
Computer Skills:
- Demonstrate knowledge of computer programs and databases including Microsoft Office (Excel, Word, Outlook).
- Familiarity with Financial Edge NXT a plus.
- Must maintain a current drivers’ license and favorable driving record as condition of employment.
- Must provide proof of current vehicle insurance.
Supervisory Responsibilities: None.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. This position does require random drug testing.
