We are seeking a versatile and detail-oriented Office Assistant to support daily office operations, encompassing a wide range of administrative tasks and billing duties.
Responsibilities
- Office Administration: Manage front-office activities, including answering phones and greeting visitors. Maintain a tidy and well-stocked office, break area, and classrooms by managing inventories for all supplies and submitting orders as needed. Act as the primary contact for copier/printer service and maintenance. Handle various other administrative tasks and errands, including banking and post office runs.
- Billing and Invoicing: Prepare and issue accurate invoices, ensuring they align with contracts and company pricing policies. Process, record, and reconcile incoming payments, and support the controller with billing-related tasks as needed.
- Administrative Program Support: Provide comprehensive administrative support for training initiatives. Key tasks include the timely production and assembly of all educational materials, organizing documentation packets, and handling the logistics of material delivery for both on-site and off-site sessions and ensuring all related documentation is filed in accordance with company and agency protocols
- Technical Support: Manage and maintain schedules and adjustments as needed.
Qualifications
- Education: An associate’s degree is required. Bachelor's degree preferred.
- Experience: At least 2 years of experience in a related administrative or bookkeeping role.
- Skills: Proficiency in Microsoft Office, Outlook and QuickBooks.
· Experience/background in the environmental industry a plus.
Personal Attributes:
- A neat and professional appearance.
- Strong organizational skills and attention to detail.
- Effective communication and interpersonal skills.
What Makes You a Great Fit
You will be successful in this role if you are a resourceful and adaptable professional who can seamlessly transition between administrative operations and providing precise, effective bill support. Your ability to anticipate client needs and support both the billing department and day-to-day office functions will be key to our team's success.
Job Type: Full-time
Pay: $21.00 - $25.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
