Wellness Together is seeking a detail-oriented and mission-driven HRIS Administrator to serve as the primary owner of our HR technology systems, with a focus on UKG Ready. This role is critical to ensuring our People Operations infrastructure runs smoothly and equitably — supporting everything from payroll accuracy and benefits administration to reporting and compliance across our growing network of school-based staff throughout California.
The ideal candidate combines strong technical fluency in HR Systems (UKG Ready preferred) with some hands-on HR generalist experience, and understands the unique operational rhythms of a nonprofit serving K-12 school districts.
HRIS Management & Administration
Serve as the primary system administrator for UKG Ready, managing configuration, user access, workflows, and system updates
Build and maintain accurate employee records, org structures, pay groups, and accrual rules (e.g., vacation, sick, PTO) within UKG Ready
Troubleshoot system issues and serve as the point of escalation for employee and manager questions related to HRIS functionality
Manage integrations between UKG Ready and other platforms such as benefits carriers
Data Integrity & Reporting
Ensure data accuracy across employee records, compensation, and benefits enrollment
Generate and maintain regular reports for leadership, including headcount, turnover, compensation, and DEI representation metrics
Support audit readiness by maintaining clean, well-documented HRIS records aligned with FERPA and other applicable regulations
HR Operations Support
Partner with HR and Finance to ensure accurate and timely biweekly payroll processing, including accrual calculations and benefits deductions
Support onboarding and offboarding workflows within the HRIS, ensuring new hires (including embedded school-based staff) are set up accurately and on time
Maintain compliance documentation related to employment law, licensure tracking (where applicable for Mental Health Providers and Wellness Coaches), and leave management
Assist with open enrollment configuration and communication within the system
Process Improvement & Partnership
Identify opportunities to streamline HR processes through better use of UKG Ready's tools and automation features
Collaborate cross-functionally with People Operations, Finance, and Program teams to align system capabilities with organizational needs, including the complexities of district partnership cycles
Support the rollout of new HRIS features or modules as the organization scales
Required
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1+ years of hands-on administrative experience with UKG Ready (or a comparable HRIS platform, with strong willingness/ability to ramp up on UKG Ready quickly)
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2+ years of HR generalist or HR operations experience, including familiarity with payroll cycles, benefits administration, and employee lifecycle processes
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Strong attention to detail and comfort working with sensitive, confidential data
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Excellent communication skills, with the ability to explain system processes clearly to non-technical staff
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Demonstrated ability to work independently and manage competing priorities in a fast-paced, mission-driven environment
Preferred
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Experience working in a nonprofit, school district, or healthcare/behavioral health setting
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Familiarity with FERPA and other regulations relevant to school-based service delivery
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Experience supporting a distributed, multi-site workforce (e.g., staff embedded across multiple school campuses)
Someone who brings both technical precision and genuine care to this work. You'll be supporting the systems that ultimately help us pay, support, and grow the embedded providers and coaches who show up for students every day. We're looking for someone who understands that equity isn't just a value we talk about — it shows up in how accurately we process a paycheck, how thoughtfully we track accruals, and how well our systems serve every member of our team.
Wellness Together is an equal opportunity employer. We actively recruit a diverse staff that reflects the communities we serve, and we embed intersectionality into our hiring practices, our workplace culture, and our approach to People Operations. We strongly encourage applications from candidates of all backgrounds, including those from historically marginalized and underrepresented communities.
Wellness Together is seeking a detail-oriented HRIS Administrator to be the primary owner of their HR technology systems, with a core focus on UKG Ready. This critical role ensures the smooth and equitable functioning of People Operations, supporting essential functions like payroll, benefits administration, reporting, and compliance for a growing network of school-based staff throughout California. The ideal candidate will combine strong technical fluency in UKG Ready with hands-on HR generalist experience, understanding the unique operational rhythms of a nonprofit serving K-12 school districts.
Responsibilities span comprehensive HRIS management, including configuration, user access, and troubleshooting within UKG Ready, alongside maintaining accurate employee records and managing integrations. The role also involves ensuring data integrity, generating vital HR reports for leadership, and supporting audit readiness. Furthermore, the Administrator will partner with HR and Finance for accurate payroll processing, support onboarding/offboarding workflows, maintain compliance documentation, and identify opportunities to streamline HR processes through better utilization of UKG Ready's features.
